Operations Assistant
Green and Spiegel U.S.
full-time
Posted on:
Location Type: Remote
Location: United States
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Salary
💰 $40,000 - $45,000 per year
About the role
- The Operations Assistant supports the Operations Team by providing reliable, detail-oriented administrative assistance across a wide range of tasks.
- Ensure day to day workflows run smoothly by completing assigned administrative duties, maintaining organized records, preparing basic documents, and assisting with routine project needs.
- Contributes to team efficiency by staying responsive, accurate, and proactive in handling operational support.
- Handle routine administrative tasks as assigned, ensuring timely and accurate completion.
- Draft, proofread, and format basic internal documents.
- Organize and maintain electronic files, folders, and shared resources.
- Track action items, deadlines, and follow ups to support smooth workflow.
- Enter, update, and verify data in spreadsheets, logs, and internal systems.
- Assist in preparing reports, summaries, and simple presentations.
- Maintain confidentiality and handle sensitive information with discretion.
- Provide general support on ongoing projects, including gathering information and preparing materials.
- Assist with basic coordination tasks as directed by the operations team.
- Perform other administrative duties to support team efficiency and workload management.
Requirements
- Administrative, clerical, or office support experience preferred
- Strong organizational skills with the ability to manage multiple tasks and follow through reliably
- Proficiency with Microsoft Office applications, including Outlook, Word, and Excel
- Ability to draft, proofread, and format basic documents with accuracy and attention to detail
- Strong written and verbal communication skills
- Comfort working with digital files, shared drives, and basic data entry
- Ability to maintain confidentiality and handle sensitive information appropriately
- Dependable, responsive, and able to adapt to shifting priorities
- Excellent time management skills
- High School degree
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
data entrydocument draftingproofreadingformattingreport preparationspreadsheet managementrecord maintenanceproject supportbasic presentation preparation
Soft Skills
organizational skillscommunication skillsattention to detailreliabilityadaptabilitytime managementproactivityconfidentialityresponsiveness
Certifications
High School degree