Great Performances

Events

• Provide operations & administrative support to the Sales Managers/Event Directors, ensuring the successful planning & execution of off-premise, full-service catered events
• Assist in the creation and maintenance of all deliverables for off-premise catered events or related sales/developmental activations, including but not limited to: Curate proposals with seasonal &/or specialty menus, beverage lists, pantry sheets, rental equipment orders, liquor license permits & insurance certificates
• Attend rentals & specialty equipment showroom visits with clients & vendors to determine final ‘look’ of event
• Schedule Tastings based on client & company calendar availability; build entire sample presentation of event (as-needed) with support-staff to confirm final experience
• Confirm & reserve event-specific staffing guidelines & uniform requirements w/ applicable departments & delegations
• Maintain oversight of all internal, departmental deliverables as required for event production, to include/not limited to, menu development & culinary needs, service, warehouse & any applicable IT expectations
• Stay apprised of guest count changes, food allergens & choice-of-menu specifications
• Toggle between & track details of multiple vendors to ensure seamless day-of execution
• Liaise with external & internal design entities to maintain overall event aesthetics & style
• Maintain client contact & engagement as determined by the Sales Manager/Event Directors
• Utilize & maintain concurrent functionality of designated Sales Administrator(s) &/or allocated support staff for all applicable task assistance & delegate duties to them according to their respective job descriptions & expected production/operations-based deliverables
• Assist with coordination & attend site inspections for event walk-throughs
• Draft event floorplans & POGs as needed for use by 3rd party planners, vendors & all event staff
• Produce all applicable run-of-show (ROS) paperwork for internal operations & event staff
• Attend events & serve as a liaison to the Event Captains & Chefs, providing additional on-site supervision for successful, as-planned execution of all contracted events & activations
• Communicate with Event Captains, Chefs & all on-site vendors to ensure event timing concludes accordingly & on-budget
• Alongside the off-premise event team, ensure that the event breakdown occurs according to venue requirements
• Assist the Sales Managers/Event Directors with all contracted event close-out details, purchase orders, confirming & finalizing invoice approvals & remittance with accounting associates
• Perform project-based tasks when applicable, as determined by brand need &/or senior management when compatible with the overall book of business
• Maintain compliance with company policies, SOPs & review-based KPIs

Event Producer