Gray

Accounting Coordinator

Gray

full-time

Posted on:

Origin:  • 🇺🇸 United States • Kentucky

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Job Level

Junior

Tech Stack

Cloud

About the role

  • Process monthly customer and miscellaneous billings, primarily within a cloud-based integrated accounting system
  • Prepare cost support back-up for monthly customer billing as required by customer contracts
  • Continuously monitor billing status’ and maintain all relevant project documentation
  • Provide support for project cost, credit references, and yearly audits
  • Process bank deposits, record and post cash receipts timely in the accounting system
  • Update Accounts Receivable SOPs as needed
  • Support backup function for the Accounts Receivable team as required
  • Assist Accounts Payable team to receive, record, and process material and overhead invoices submitted by vendors
  • Reconcile vendor statements of open invoices and communicate with vendors regarding balances and or discrepancies
  • Serve as a cross-trained backup for other essential AP functions
  • Administer Sales Tax Exemption Tracking by collecting and compiling invoices from subcontractors and vendors and submitting required documentation to customers and state revenue departments
  • Monitor State Bond Requirements by tracking relevant compliance deadlines and documentation and coordinate release of payments upon meeting state bond obligations
  • Other duties as assigned

Requirements

  • High school diploma or general education degree (GED)
  • Minimum six months related experience and/or training
  • Experience in construction or engineering firm highly preferred
  • Excellent communication skills
  • Must be physically present in the Lexington office with potential hybrid remote work schedule
  • Proficient computer skills including the ability to utilize a cloud-based integrated accounting system, spreadsheets, e-mail, word processing, and PDF applications
  • Detail-oriented and able to coordinate efforts with internal personnel and external vendors and subcontractors
  • High degree of professional integrity, honesty, ethicality, and accountability
  • Energetic, self-motivated, enjoys a team environment
  • Must occasionally lift and/or move up to 50 pounds
  • Overtime may be required