Graphiant

Executive Assistant

Graphiant

full-time

Posted on:

Location Type: Remote

Location: Alabama • United States

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About the role

  • Manage complex calendars, schedule meetings, and coordinate internal/external communications.
  • Plan and organize executive travel arrangements, including flights, accommodations, ground transportation, and itineraries.
  • Prepare, edit, and distribute executive communications, presentations, reports, and confidential documents with precision and clarity.
  • Anticipate executive needs and proactively address issues before they arise.
  • Serve as a liaison with internal teams and external stakeholders, maintaining a high level of professionalism.
  • Support planning and execution of company meetings, offsites, and leadership events.
  • Assist with special projects that cut across teams and functions, tracking progress and deliverables.
  • Uphold discretion and confidentiality with sensitive information.

Requirements

  • 5+ years of experience supporting senior leaders or C-suite executives in a fast-paced environment
  • Exceptional organizational, prioritization, and time-management skills
  • Strong written and verbal communication abilities
  • High proficiency with productivity tools and platforms (e.g., Google Workspace, Microsoft Office, calendar and travel systems)
  • Comfortable managing multiple tasks simultaneously with accuracy and professionalism
  • Sound judgment, attention to detail, and a proactive problem-solver mindset
  • Ability to work collaboratively with cross-functional teams and external partners
  • 2+ Years of Executive Assistance experience
  • Background in technology, startup, or high-growth environments
  • Experience supporting global leadership with cross-time-zone coordination
  • Familiarity with project management tools (e.g., Asana, Notion, Trello)
  • A positive, proactive, and adaptable attitude that supports Graphiant’s culture of collaboration and innovation.
Benefits
  • Health insurance
  • 401(k) matching
  • Flexible work hours
  • Professional development opportunities
  • Paid time off
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementexecutive communicationreport preparationtravel arrangementproject management
Soft Skills
organizational skillstime-management skillswritten communicationverbal communicationproblem-solving mindsetattention to detailprofessionalismcollaborationadaptability