Grainger

Executive Assistant

Grainger

full-time

Posted on:

Location Type: Hybrid

Location: Lake Forest • Illinois • United States

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Salary

💰 $30 - $49 per hour

About the role

  • Manage leaders’ calendars, prioritize meeting requests, and coordinate meeting logistics.
  • Coordinate travel and itineraries for the leader and their team, as needed.
  • Anticipates needs and streamlines processes for aligned VPs.
  • Prepares reports, communications, and presentation materials.
  • Manages department events and employee engagement activities, including managing logistics such as venue, food, and onsite support.
  • Partner with stakeholders and other departments to support business operations.
  • Serve as a liaison between the VP and internal/external stakeholders.
  • Manage departmental systems and expense tracking, including generating routine reports to support operational efficiency and budget oversight.
  • Plays a key role in onboarding and backup support for other admins.
  • Demonstrates knowledge of business operations and supports process improvements.

Requirements

  • 3+ years of administrative experience
  • Experience supporting multiple executive leaders and/or departments
  • High School Diploma or equivalent
  • Strong organizational and communication skills
  • Proficient in Microsoft Office Suite (Excel, PowerPoint, Outlook)
  • Ability to handle confidential information with discretion
  • High attention to detail and strong customer service orientation
  • Demonstrated ability to manage multiple tasks and meet deadlines in a dynamic environment
Benefits
  • Medical, dental, vision, and life insurance coverage starts on day one of employment.
  • Access to up to 50% of your paycheck based on hours worked before payday.
  • 18 paid time off (PTO) days annually for full-time employees (accrual prorated based on employment start date) and 6 company holidays per year.
  • 6% company contribution to a 401(k) Retirement Savings Plan each pay period, no employee contribution required.
  • Employee discounts, parental leave, and other benefits.
  • Safety shoes provided (where applicable).
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
administrative experiencereport preparationexpense trackingprocess improvementscalendar managementtravel coordinationmeeting logisticsonboarding supportevent managementcustomer service orientation
Soft Skills
organizational skillscommunication skillsattention to detaildiscretionability to manage multiple tasksdeadline managementstakeholder managementteam collaborationanticipation of needsproblem-solving
Certifications
High School Diploma