Administrative Coordinator
Goodway Group
full-time
Posted on:
Location Type: Remote
Location: New York • United States
Visit company websiteExplore more
About the role
- Own complex calendar management for senior leaders, including internal leadership meetings, external client meetings, and priority management across multiple stakeholders and time zones.
- Prepare meeting agendas using standard templates, gather inputs in advance, and ensure meetings are structured, efficient, and outcome-driven.
- Attend key leadership and strategic meetings to capture accurate notes, document decisions, and assign and track action items to completion.
- Partner closely with senior leadership, program management, and sales leaders to ensure workstreams are organized, aligned, and moving forward.
- Coordinate client follow-up meetings and internal preparation sessions to support sales and account teams.
- Support expense report submission and ensure compliance with Goodway Group policies.
- Manage end-to-end travel booking and coordination for leaders and teams, including approvals, itineraries, changes, and problem resolution.
- Coordinate both client-funded and company-funded travel in partnership with program management and finance.
- Provide monthly reporting on client-billed travel and related expenses.
- Proactively plan travel for conferences, marketing events, offsites, and summits to improve efficiency and control costs.
- Plan and coordinate team events, leadership offsites, and internal meetings, including venues, travel, AV, and on-site logistics.
- Partner with the broader Goodway Group team to coordinate travel and logistics for group summits and cross-functional events.
- Manage office and coworking space needs, including contract renewals, access administration, and space coordination across U.S. locations and when teams are traveling.
- Arrange shared workspace bookings for client delivery as needed and coordinate recharging and approvals with program management and finance.
Requirements
- 1 to 3 years of experience in an administrative, executive assistant, office coordinator, or similar role.
- Strong organizational skills with the ability to manage multiple tasks and deadlines.
- Clear written and verbal communication skills.
- Comfort working with calendars, scheduling tools, video conferencing, and basic office technology.
- Attention to detail and a high level of reliability and follow-through.
- Professional discretion when handling confidential or sensitive information.
- Experience supporting managers or leaders in a professional services, agency, or corporate environment.
- Familiarity with expense reporting and basic financial processes.
- Experience coordinating travel, meetings, or small events.
- Interest in growing into more advanced executive support or operations responsibilities over time.
Benefits
- Paid time off
- Professional development opportunities
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementmeeting preparationnote-takingaction item trackingtravel coordinationexpense reportingreportingevent planninglogistics managementoffice coordination
Soft Skills
organizational skillscommunication skillsattention to detailreliabilityprofessional discretionmultitaskingtime managementcollaborationproblem-solvingadaptability