GOLD FIELDS

Personal Assistant – General Manager

GOLD FIELDS

full-time

Posted on:

Location Type: Office

Location: Agnew • Australia

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About the role

  • Research, identify and collect relevant information, draft correspondence, and initiate communications on behalf of the General Manager and Site Leadership Team;
  • Prepare weekly, monthly, and quarterly reports, liaising with all Departments to ensure timely and suitable input is included;
  • Coordinate with the Leadership Team to map out requirements for strategic initiatives and planned objectives, working closely to keep them well informed of upcoming commitments and that they have relevant, appropriate documentation in advance of meetings as required.
  • Arrange meetings and events, including booking rooms, catering, tele/video conference facilities on behalf of the General Manager and Leadership Team - prioritising conflicting needs and ensuring time is appropriately available for critical meetings and issues;
  • Communicate accountabilities following meetings with the General Manager and other management meetings. Ensuring activities are understood and actioned within due dates.
  • Ensure requests/action items/due dates for the General Manager are proactively followed up and resolved in a timely manner.
  • Coordinate travel arrangements for the General Manager and others as required;
  • Assist with social media communications for the Agnew Gold Mine as well as coordinate on-site and off-site functions
  • Assist with all administration aspects of operational activities and projects as directed by the General Manager;
  • Collaborate with the internal and other Gold Fields site administrators to ensure information is shared as required.

Requirements

  • Proven experience in a senior level administrative role preferably in a mining or mineral processing sector
  • Demonstrated ability to self-manage and prioritise workloads with good project management skills, including initiative, problem-solving, and meeting objectives.
  • Possesses the ability to be proactive in seeking out answers or further advice where required
  • Creates rapport to build constructive relationships in both formal and informal settings with colleagues, as well as internal and external contacts
  • Communicates clearly, concisely, and accurately in all verbal and written communications, using appropriate business language
  • Excellent ability to build relationships and work collaboratively with internal and external stakeholders
  • Advanced ability to prioritise planned work
  • Outstanding communication skills and initiative
  • High level organisational and time management skills
  • Certificate II in Business Administration or similar
  • Advanced Microsoft Office application skills
  • Valid Manual Driver’s Licence
Benefits
  • 6% Site Allowance
  • Private Health Insurance Allowance
  • Quarterly Bonus Scheme
  • Virgin Velocity reward points
  • Salary sacrifice options
  • Increased annual leave entitlements
  • Employee referral program - $10,000 per successful referral!
  • Employee Assistance Program
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
project managementadministrative skillsreport preparationsocial media communicationsmeeting coordinationtravel arrangementsproblem-solvinginitiative
Soft Skills
self-managementprioritizationrelationship buildingclear communicationcollaborationorganizational skillstime management
Certifications
Certificate II in Business Administrationvalid Manual Driver’s Licence