Executive Business Administrator, People
GitLab
full-time
Posted on:
Location Type: Remote
Location: United States
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About the role
- Support and partner closely with four People Group executives (Total Rewards, Talent Acquisition, People Strategy and Engagement, and Diversity, Inclusion and Belonging) while flexing to shifting priorities across their teams.
- Own and proactively manage complex, high-volume calendars across multiple time zones, ensuring time is aligned to strategic priorities and key deliverables.
- Coordinate extensive domestic and non-US travel end to end, including transportation, lodging, visas, and documentation, and accompany executives when needed.
- Plan and execute events such as team off-sites, large meetings, team building activities, and company kick-offs in partnership with cross-functional stakeholders.
- Support the full recruiting lifecycle for the People Group by scheduling interviews, coordinating with candidates and hiring teams, and helping organize onboarding activities.
- Compile and submit timely, accurate expense reports and support related processes such as purchase orders using tools like Google Workspace, Navan, Zoom, and Slack.
- Provide coverage and backup for other Executive Business Administrators, sharing best practices and helping drive consistency across the EBA community.
- Run and lead special projects and ad hoc initiatives for People Group executives, taking ownership from scoping through follow-up while communicating clearly with partners.
Requirements
- Experience providing executive-level administrative support in a dynamic, fast-paced environment, ideally partnering with People, Product, or Engineering leaders.
- Proficiency with Google Workspace, Zoom, Slack, Navan, and related tools and processes such as purchase orders, with the ability to quickly learn new technical tools.
- Ability to manage complex, frequently changing calendars and travel across multiple time zones, and to plan and coordinate events such as off-sites and large meetings.
- Demonstrated experience working independently, moving quickly between tasks, and using sound judgment to prioritize, solve problems, and anticipate executive needs.
- History of building strong, collaborative relationships across teams, including partnering effectively with other Executive Business Administrators and stakeholders at all levels.
- Experience supporting recruiting activities, including coordinating interviews, liaising between candidates and hiring teams, and assisting with onboarding logistics.
- Strong organizational and communication skills with attention to detail, including preparing accurate expense reports and handling sensitive information with discretion.
- Openness to working in an all-remote, distributed environment, with a sincere willingness to help others and contribute to a positive, "one team" culture; diverse and transferable experience is valued.
Benefits
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Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
executive-level administrative supportcalendar managementtravel coordinationevent planningrecruiting lifecycle supportexpense report preparationproject managementproblem solvingtask prioritizationonboarding logistics
Soft Skills
strong organizational skillscommunication skillsattention to detailcollaborative relationshipsindependent worksound judgmentflexibilityadaptabilityteam contributiondiscretion