Senior Executive Business Administrator, CPO
GitLab
full-time
Posted on:
Location Type: Remote
Location: United States
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Job Level
About the role
- Support and work closely with GitLab’s Chief People Officer by anticipating needs, owning day-to-day operations, and ensuring priorities are executed smoothly.
- Manage complex calendars by vetting, prioritizing, and recommending meetings in line with GitLab meeting norms, while monitoring and resolving conflicts in advance.
- Transform high-level meeting descriptions and content links into clear, comprehensive agendas and briefing materials to ensure CPO preparedness for all internal and external meetings.
- Maintain frequent communication and structured check-ins with the CPO, proactively flagging items that need attention and tracking expectations and deliverables from functional peers.
- Monitor and maintain visibility into team progress by overseeing updates to agendas, trackers, and documentation, and supporting departmental reporting through formatted materials, reminders, and walkthroughs.
- Use AI tools extensively to automate routine tasks, synthesize information from multiple sources, and improve the quality and speed of decision support for the CPO.
- Coordinate end-to-end travel logistics, including transportation, accommodations, documentation, and security needs, while processing expenses and reimbursements in a timely, accurate manner.
- Partner with People Operations, IT, and other cross-functional partners to resolve logistical needs, support full-cycle recruiting and onboarding, and plan and execute virtual and in-person events, off-sites, and team activities.
- Contribute to the broader Executive Business Administrator community by building strong cross-functional relationships, sharing best practices, providing coverage for other EBAs, and participating in team initiatives.
Requirements
- Experience supporting senior executives in complex, fast-paced environments, ideally including C-level leadership in People / HR organizations.
- Background managing executive calendars, travel, and expenses across time zones, with the ability to anticipate needs and manage competing priorities with minimal direction.
- Proficiency with Google Workspace, Zoom, Slack, Navan (or similar expense platforms), and comfort using AI tools to automate tasks and synthesize information.
- Experience coordinating cross-functional work, ensuring deliverables are tracked across teams, and compiling information from multiple sources for executive decision-making.
- Skill in end-to-end event and meeting coordination, including agendas, materials, logistics, vendor communication, and tracking action items.
- Experience supporting recruiting activities and onboarding, including scheduling interviews, coordinating with hiring teams, and facilitating new hire setup.
- Clear, concise written and verbal communication skills, with the ability to interact autonomously with internal and external partners while maintaining strict confidentiality.
- Approach that is proactive, organized, and collaborative, with the ability to work independently in a remote, dynamic environment and openness to varied backgrounds and transferable skills
Benefits
- Benefits to support your health, finances, and well-being
- Flexible Paid Time Off
- Team Member Resource Groups
- Equity Compensation & Employee Stock Purchase Plan
- Growth and Development Fund
- Parental leave
- Home office support
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementtravel coordinationexpense processingevent coordinationrecruiting supportonboarding facilitationtask automationinformation synthesisdocument trackingmeeting preparation
Soft skills
proactiveorganizedcollaborativeclear communicationconcise communicationindependent workconfidentialityanticipation of needsprioritizationrelationship building