Gillespies

Financial Planning and Analysis

• Monitor, review and maintain the finance.south inbox.
• Process approved purchase ledger invoices, credit notes and payments into our Deltek Vantagepoint accounting system.
• Maintain purchase ledger accounts and ensure balances are checked and reconciled with supplier statements, resolving any discrepancies efficiently.
• Prepare and process supplier payment runs, expense payment runs and any other Adhoc payments as required, once approved by the Finance Director within HSBC.net.
• Perform bank reconciliations across multiple currencies.
• Maintain billing rate tables and billing terms within the system.
• Update and maintain monthly exchange rates.
• Coordinate sub-consultant invoicing and monthly reconciliation.
• Complete Partner credit card expense reports.
• Assist with VAT preparation and submission.
• Provide support and assistance with the Year-End Audit process.
• Provide support with the annual carbon footprint assessment.
• Month end processing and reconciliation, including assisting with accruals, prepayments and depreciation.
• Support monthly P&L and balance sheet reconciliations.
• Client billing, liaising with project managers for invoice approval and issuing to clients.
• Provide support / cover for Accounts Receivable function when required.
• Become a Vantagepoint super user; providing training and assistance where needed.
• Maintain accurate employee records in BambooHR, including onboarding and offboarding documentation, visa/immigration records, and staff qualifications.
• Support HR administration activities such as holiday, sickness, overtime, and timesheet tracking, along with payroll-related administrative tasks.
• Provide ad hoc support on HR projects, company benefits administration, and general administration when needed.
• Support studio operations and compliance, including facilities coordination, record maintenance (suppliers, projects, clients), ensure compliance with employment policies and procedures, and administrative support to Partners, HR, Finance and Marketing where required.

Finance Assistant

Architect

• Contributing to landscape projects from concept through to technical delivery and construction
• Developing compelling design ideas and communicating them clearly through drawings, visualisations and presentations
• Producing high-quality graphic and technical outputs across a range of project stages
• Coordinating with clients, consultants and contractors
• Supporting project management, tender information and on-site delivery
• Collaborating across multidisciplinary teams on UK and international projects
• Contributing to studio-wide thinking around innovation, workflow and design quality

Finance Assistant

Landscape Architect / Senior Landscape Architect