Lead and support OPTN committees tasked with membership oversight, patient safety, and policy development.
Oversee the schedule and facilitation of committee meetings, develop detailed agendas, prepare support materials, and lead discussions in a manner promoting collaboration and timely decision-making.
Collaborate with committee chairs and leadership to ensure accurate tracking of activities, timely communication, and seamless facilitation of committee initiatives.
Fully implement a Committee(s) Meeting Facilitation Plan that ensures secure, efficient, and compliant virtual meetings, including maintaining schedules, technical support, and post-meeting documentation (recordings, minutes, summaries).
Develop, implement, and maintain the Committee(s) Management Plan, which outlines procedures for tracking committee activities, milestones, composition, and outputs.
Create and maintain governance documents, operational manuals, and SOPs related to committee structures, member selection processes, decision-making responsibilities, and conflict-of-interest logs.
Prepare public-facing materials highlighting committee activities, accomplishments, and membership, ensuring transparency and alignment with organizational goals.
Support policy development by identifying opportunities to improve organ transplantation and allocation policies through evidence-based research and committee-led initiatives.
Draft policy proposals, guidance documents, public comment reports, and board recommendations based on committee deliberations and feedback.
Collaborate with OPTN committees and stakeholders to ensure all proposed policies align with federal regulations (e.g., CMS, HRSA).
Maintain thorough documentation for policy audits and regulatory reporting.
Analyze quantitative and qualitative data (using tools such as Excel, Tableau, or NVivo) to support committee decision-making and policy recommendations.
Provide detailed reports and dashboards on committee outputs, performance trends, and policy impact to OPTN leadership, HRSA, and other stakeholders.
Track and monitor committee projects and policy proposals through all stages (inception to implementation), ensuring alignment with public comment periods and board approval timelines.
Act as the primary point of contact for committee members and stakeholders, facilitating communication, responding to inquiries, and resolving operational challenges.
Engage with the broader transplant community to gather input, understand concerns, and encourage collaboration in policy discussions and system improvements.
Collaborate with external contractors, OPTN support teams, and other divisions, such as IT and policy experts, to facilitate seamless coordination across all committee activities.
Lead the development of the Committee(s) Training Plan, which provides onboarding, annual training, and up-to-date resources for committee members.
Ensure training materials address committee structures, workflows, regulatory requirements, and membership expectations.
Deliver virtual training sessions and maintain a secure repository of training recordings and resources.
Implement the Subject Matter Expertise Plan to identify, onboard, and track expert contributors across clinical, analytical, policy, and risk management domains.
Ensure timely and sustained access to experts who support committee initiatives related to membership evaluation, patient safety reviews, and policy recommendations.

Requirements

Bachelor’s degree in Public Health, Public Policy, Health Administration, Business Administration, or a related field
Master’s degree (MPH, MPP, MHA) is preferred
At least 5+ years of experience in committee coordination, project management, or policy development
Experience in healthcare, compliance, regulatory, and/or nonprofit environments, especially in roles requiring meeting facilitation and multi-stakeholder engagement
Proven ability to lead virtual committee meetings, guide collaborative decision-making, and manage cross-functional initiatives
Strong understanding of policy drafting, federal regulations, and evidence-based research to inform recommendations and decisions
Proficiency in quantitative and qualitative data analysis, with tools such as Tableau, NVivo, and Excel
Familiarity with healthcare regulations (e.g., CMS, HRSA) and experience ensuring policies meet federal and organizational requirements
Exceptional written and verbal communication abilities, with a focus on preparing detailed reports, agendas, and governance materials
Proficiency in Microsoft Office Suite (SharePoint, Teams), virtual meeting platforms, and committee documentation systems
Excellent attention to detail, time management, and multitasking in fast-paced, deadline-driven environments.
Must be able to obtain a Public Trust clearance.

Benefits

Health insurance
401(k) with company match
Paid time off
Flexible work arrangements
Professional development opportunities

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

committee coordinationproject managementpolicy developmentdata analysispolicy draftingevidence-based researchmeeting facilitationcross-functional initiative managementregulatory compliancehealthcare regulations

Soft Skills

collaborationcommunicationattention to detailtime managementmultitaskingleadershipproblem-solvingstakeholder engagementdecision-makingtraining and onboarding

Certifications

Bachelor’s degreeMaster’s degree (MPH, MPP, MHA)Public Trust clearance