Project Management Admin
GE Vernova
full-time
Posted on:
Location Type: Office
Location: Riyadh • Saudi Arabia
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About the role
- Provide administrative support to project managers and team members on ongoing projects and operational portfolio.
- Support reporting and data entry for: PPM, Billing plans, invoicing information.
- Coordination for invoice preparation and collection of documentation for sub-contractors (TTI).
- Assist PM in Reviewing the cost positions and back charge to the right cost lines.
- Billing Draft Preparation with the customers which have specific invoice formats.
- Support PMs in aligning communications to customers in the right template and following up with all internal/external functions for Project related activities.
- Assist project managers in preparing and maintaining project documentation, including Bank Guarantees, insurance documents, and other contractual records.
- Support cash collection activities and coordinate with relevant teams to ensure timely receipts, ensure collection of PDs.
- Coordinate project logistics, including scheduling, transportation, and delivery of materials or equipment.
- Support project procurement processes, including preparation and tracking of purchase orders, Goods Receipt Notes (GRN), logistics coordination, and supplier payment processing.
- Prepare, distribute, and manage project reports and correspondence; PPM to understand the open commitments and outstanding billing milestones.
- Monitor project progress and update status reports: project closeouts, etc.
- Organize, govern, and maintain archives and document ensuring all project files are accurately stored and updated.
- Organize sub-regional reviews: punch list items follow up, project specific meetings.
- Keep reporting on: sales, CM, billing, cash and PDs by sub-region on weekly basis.
- Support onboarding of new project team members.
- Act as a bridge between auditors and OTR team/PMs to provide relevant information to support audit process.
Requirements
- Bachelor’s degree or equivalent experience in business administration, project management, engineering or related field.
- Minimum 5 years of experience in project administration
- Proficiency in Microsoft Office Suite and project management software.
- Attention to detail and ability to multitask in a fast-paced environment.
- For candidates based in Saudi: The legal right to work in KSA without company sponsorship or time restriction.
- Ability to work collaboratively in a team.
- Strong written and verbal communication abilities.
- Preferably good experience in project administration and procurement processes.
- Familiarity with SAP.
- Demonstrate ability to analyze and resolve problems.
- Ability to document, consolidate information.
Benefits
- Relocation Assistance Provided: No
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
project administrationbillingdata entryinvoice preparationcost analysisproject documentationprocurement processespurchase ordersreportingcash collection
Soft Skills
attention to detailmultitaskingcollaborationcommunicationproblem-solvingorganizational skillstime managementteamworkadaptabilitycustomer service
Certifications
Bachelor’s degreeproject management certification