Galvanek Bau GmbH

Operations Team Assistant – Scheduling, Coordination

Galvanek Bau GmbH

full-time

Posted on:

Location Type: Hybrid

Location: Berlin • Germany

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Salary

💰 €32,000 - €42,000 per year

About the role

  • SITE SCHEDULING – Plan subcontractor site visits, check capacities and dependencies, confirm or reschedule appointments, set reminders, and follow up on no‑shows.
  • FOLLOW‑UPS & TASK DISTRIBUTION – Create action items from calls/meetings in ClickUp, assign owners and due dates, and track progress until completion.
  • DIGITAL FILING – Organize Google Drive, enforce naming conventions and access permissions, and maintain templates.
  • INVOICES & CONTRACTS – Prepare incoming invoices, track approvals and deadlines, keep tidy records; coordinate purchase orders and supplier communication.
  • DAILY OPS – Triage and prioritize email and mail inboxes, route items to the correct owners, and coordinate internal meetings.

Requirements

  • ORGANIZATIONAL TALENT – You think in systems and follow up until tasks are completed.
  • PRECISION & SPEED – Fast, reliable, and accurate.
  • PROBLEM SOLVER – You clarify dependencies and make clear, well‑founded decisions.
  • DIRECT FEEDBACK – Communicate clearly, honestly, and respectfully—both internally and externally.
Benefits
  • REMOTE & HUBS – Work remotely across Germany or from our offices in Nuremberg or Berlin.
  • FLEXIBLE HOURS – Performance matters more than presence.
  • HIGH‑PERFORMANCE CREW – Ambitious team with direct decision‑making.
  • IMPACT – Your work matters and drives real change.
  • EVENTS – Regular team events.
  • EARLY OWNERSHIP – Own topics early with tangible impact.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Soft Skills
organizational talentprecisionspeedproblem solverdirect feedback