Galvanek Bau GmbH

Paralegal

• MANAGE all legal cases in ClickUp: prioritize, escalate and actively track deadlines.
• DEVELOP SOPs for seven case categories (customer disputes, subcontractors, debt collection, litigation, insolvency, contracts/terms & conditions, other).
• PREPARE case materials: compile case files and legal memos so an attorney can take over immediately without follow-up questions.
• COORDINATE external counsel and internal stakeholders.
• MAKE independent decisions when information is incomplete — you won’t need approval for every step.
• USE AI tools (Claude, GPT) as an efficiency multiplier for case preparation, research and documentation.

Paralegal – Legal Operations Manager

Operations

• CONTROL CASES – Every customer case, from contract signing to final invoice, has a clear status, a next action and an owner.
• COORDINATE APPOINTMENTS – You coordinate on-site appointments with customers, schedule installations with subcontractors and manage handover walkthroughs after completion.
• LEAD CUSTOMERS AND PARTNERS – Welcome calls, defect resolution, payment collection, coordination with subcontractors and sales.
• HOLD INTERNAL TEAMS ACCOUNTABLE – Salespeople not updating the CRM? You follow up and enforce updates.
• KEEP DATA CLEAN – CRM and project management tools are kept up to date on a daily basis.
• RESOLVE OUTSTANDING ITEMS – You investigate why customers aren’t paying, resolve defects, collect payments and document every step.
• ESCALATE APPROPRIATELY – Not minimizing escalations, but escalating correctly when needed.

Customer Operations Coordinator

• OPERATIVE SUPPORT – You work closely with project management to ensure projects run smoothly from an administrative and organizational perspective.
• BRING STRUCTURE TO PROCESSES – You complete tasks systematically using checklists to ensure no step is missed.
• DEADLINES & PROCESSING – You keep track of deadlines, documents, and administrative steps so projects are implemented smoothly.
• COORDINATION – You act as the interface between project management, clients, and partners, ensuring clear communication.
• PROBLEM SOLVING – If something gets stuck, you follow up until a clean solution is found.

Junior Operations Project Manager

Recruitment

• OPERATIONAL MANAGEMENT – You will own the end-to-end recruiting process and ensure that every step runs reliably.
• TEAM COORDINATION – You coordinate recruiters and recruiting assistants, allocate tasks, and ensure output and quality meet expectations.
• CANDIDATE ASSESSMENT – You review interviews and transcripts and make informed pre-selections.
• QUALITY ASSURANCE – You sample-check interviews, outcomes, and working methods to ensure consistent, accurate execution.
• KPI MANAGEMENT – You track key metrics such as hires, conversion rates, time-to-fill, and cost-per-hire.
• PROCESS IMPROVEMENT – You identify bottlenecks in the recruiting funnel and implement concrete improvements.

Recruiting Manager, Operations

• Operative Unterstützung – Du arbeitest eng mit der Projektleitung zusammen und sorgst dafür dass Projekte administrativ und organisatorisch sauber laufen.
• Struktur in Prozessen – Du arbeitest Aufgaben systematisch über Checklisten ab und stellst sicher dass kein Schritt vergessen wird.
• Fristen und Abwicklung – Du behältst Fristen Dokumente und administrative Schritte im Blick damit Projekte reibungslos umgesetzt werden.
• Koordination – Du bist Schnittstelle zwischen Projektleitung Kunden und Partnern und sorgst für klare Kommunikation.
• Probleme lösen – Wenn etwas hängen bleibt bleibst du dran bis eine saubere Lösung gefunden ist.

Junior Projektleiter, Operations

Business Operations

• OPERATIONAL RESPONSIBILITY – You will work directly with senior management and take ownership of topics that are critical to the company.
• BRINGING STRUCTURE TO CHAOS – Many processes are still being established. Your role is to develop clear workflows, systems and structures.
• MAKING THE BUSINESS CONTROLLABLE – You will help build KPIs, reporting and management dashboards so decisions can be made based on data.
• IMPROVING PROCESSES – You will analyze how Sales, Projects and Aftersales operate and ensure processes become clearer, faster and more efficient.
• DRIVING INITIATIVES – You will own new initiatives and take them from idea through to implementation.

Business Operations Associate

• OPERATIONAL SUPPORT – You will work closely with project management to ensure projects run smoothly from an administrative and organizational standpoint.
• PROCESS STRUCTURE – You will work through tasks systematically using checklists and ensure that no step is missed.
• DEADLINES AND ADMINISTRATION – You will monitor deadlines, documents, and administrative steps to make sure projects are implemented without issues.
• COORDINATION – You will act as the interface between project management, clients, and partners and ensure clear communication.
• PROBLEM SOLVING – When issues arise, you follow them through until a clean solution is found.

Junior Project Manager, Operations

• Execute system-based workflows, handle market master data registration, and process material orders
• Manage administrative correspondence and ensure compliance with payment deadlines
• Prepare invoices and monitor incoming payments
• Coordinate subcontractors and act as the primary point of contact for our customers
• Actively resolve issues through to final resolution

Project Coordinator, Operations Administrator

Artificial Intelligence

• You will be the architect of our internal automation.
• You work directly at the interface between business logic and technical implementation.
• Workflow magic with n8n: You build complex, multi-step automations (webhooks, API integrations) that eliminate our manual processes.
• Vibe Coding / AI app development: You use AI-assisted development environments (Vibe Code) to build business-critical apps.
• AI agents training: You configure and optimize AI agents that support our operations (e.g., LinkedIn outreach or data enrichment).
• Process engineering: You identify bottlenecks in our workflows and propose technical solutions ('That can be done faster by an AI').