Team Assistant Operations – Scheduling, Coordination
Galvanek Bau GmbH
full-time
Posted on:
Location Type: Hybrid
Location: Berlin • 🇩🇪 Germany
Visit company websiteSalary
💰 €32,000 - €42,000 per year
Job Level
Mid-LevelSenior
About the role
- CONSTRUCTION SITE SCHEDULING – Plan subcontractors, check capacities & dependencies, confirm or reschedule appointments, set reminders, follow up on no‑shows.
- FOLLOW‑UPS & TASK DISTRIBUTION – Create To‑dos from calls/meetings in ClickUp, assign owners and due dates, and track progress until completion.
- DIGITAL FILING – Structure Google Drive, enforce naming conventions and access permissions, maintain templates.
- INVOICES & CONTRACTS – Prepare incoming invoices, track approvals and deadlines, keep clean filing; coordinate orders and supplier communication.
- DAILY OPS – Triage email and physical mail inboxes, prioritize, route to the correct owners, and coordinate internal appointments.
Requirements
- ORGANIZATIONAL TALENT – You think in systems and follow through until tasks are completed.
- PRECISION & SPEED – Fast, reliable, and detail‑oriented with low error rates.
- PROBLEM SOLVER – You clarify dependencies and make sound decisions.
- DIRECT FEEDBACK – Clear, honest, and respectful communication both internally and externally.
Benefits
- REMOTE & HUBS – Work remotely across Germany or from our offices in Nuremberg or Berlin.
- FLEX HOURS – Flexible working hours; performance matters more than physical presence.
- HIGH‑PERFORMANCE CREW – Ambitious team with direct decision‑making.
- IMPACT – Your work is important and drives results.
- EVENTS – Regular team events with a great crew.
- EARLY OWNERSHIP – Take on your own topics with tangible impact.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
construction site schedulingtask distributiondigital filinginvoice preparationcontract management
Soft skills
organizational talentprecisionspeedproblem solvingdirect feedback