Furrer + Frey Deutschland GmbH

Administrative Specialist — Property Management

Furrer + Frey Deutschland GmbH

full-time

Posted on:

Location Type: Office

Location: Friedberg • Germany

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About the role

  • Point of contact in Facility Management
  • Management of external service providers, including obtaining quotes and contract management
  • Administration of lease and utility contracts, including service charge reconciliation
  • Review of invoices and monitoring of statutory inspection requirements
  • Support for construction projects and handling defect lists and inspection reports (e.g., TÜV, occupational health and safety)
  • Assistance with risk assessments and workplace safety briefings/training
  • Administrative support for the head of the administration group

Requirements

  • Completed technical or commercial vocational training, ideally with a specialization in Facility Management or Property Management
  • Experience working with service providers as well as contract and billing review
  • Up-to-date knowledge of the Vergabe- und Vertragsordnung für Bauleistungen (VOB), particularly contract law regarding deadlines, acceptance and defect claims
  • Confident user of MS Office and an affinity for digitizing existing processes
  • Structured, independent working style and strong organizational skills
  • High level of dedication, reliability and flexibility
Benefits
  • 30 days annual leave
  • Further training through our Emil Frey Academy
  • Attractive conditions for bike leasing and JobTicket (commuter passes)
  • Exclusive employee discounts and corporate benefits
  • Company contributions to employee savings plans (Vermögenswirksame Leistungen)
  • Flat hierarchies and open corporate communication
  • Employee events and our Emil Frey team spirit
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
contract managementservice charge reconciliationinvoice reviewrisk assessmentsworkplace safety trainingconstruction project supportdefect list handlingstatutory inspection monitoringfacility managementproperty management
Soft Skills
organizational skillsindependent working stylededicationreliabilityflexibility
Certifications
vocational training in Facility Managementvocational training in Property Management