Fresh Del Monte

Executive Assistant

Fresh Del Monte

full-time

Posted on:

Location Type: Office

Location: Coral Gables • Florida • United States

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Tech Stack

Cloud

About the role

  • Prepare executive correspondence, briefings, and documents with exceptional accuracy and formatting precision.
  • Ensure efficient information flow between C-suite leaders and internal/external stakeholders.
  • Draft, edit, and distribute meeting minutes, follow-up trackers, communication briefs, and executive summaries using digital workflow tools.
  • Manage expense reporting, corporate credit card reconciliation, and financial tracking.
  • Manage highly complex calendars across time zones using AI scheduling tools and priority-based logic.
  • Build digital workflows for agenda preparation, meeting packets, and automated pre-reads.
  • Coordinate hybrid meetings using Teams, Zoom, digital whiteboards, and collaboration tools.
  • Coordinate travel and itineraries, arranging pertinent meetings based on trip objectives.
  • Research industry trends and ensure executives receive timely, data-informed insights.
  • Support strategic initiatives with dashboards, trackers, and reporting templates.
  • Develop presentations, visuals, reports, using advanced PowerPoint, Excel, and other platforms.
  • Maintain organized, cloud-based knowledge systems ensuring version control and archival integrity.
  • Facilitate communication across global teams, internal and external stakeholders in support of the Senior Executive’s directives.

Requirements

  • Advanced use of Microsoft 365, Teams, SharePoint, OneDrive, Power Automate, and Docusign.
  • Ability to quickly learn.
  • Build reporting dashboards.
  • Strong security, compliance, and digital hygiene practices.
  • Spanish (Fluent)
Benefits
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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
executive correspondencedocument formattingexpense reportingfinancial trackingcalendar managementdigital workflowsreporting dashboardspresentation developmentdata analysisversion control
Soft Skills
communicationorganizational skillsattention to detailadaptabilitycollaborationstrategic thinkingtime managementproblem-solvingresearch skillsstakeholder management