Fresenius Kabi USA

Executive Assistant, Human Resources

Fresenius Kabi USA

full-time

Posted on:

Location Type: Hybrid

Location: Lake Zurich • Illinois • United States

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Salary

💰 $34 - $39 per hour

About the role

  • Maintain confidentiality of all executive communications, both verbal and written documents.
  • Effectively manage the time of the Head of HR, Region U.S. and the Executive Vice President, General Counsel, including time allocation for meetings (based on needs & objectives), travel, interfaces and activities, and required work deliverables in line with critical success factors.
  • Anticipate and execute details around 1:1 and team meetings, including virtual meetings.
  • Take meeting minutes, captures action items, appropriately communicates, and follows up where required.
  • Greet, screen, and direct all telephone calls and visitors.
  • Maintain a highly positive attitude in all interfaces.
  • Support the planning, organization, and execution of employee-focused events that strengthen workplace culture, engagement, and connection.
  • Develop excellent presentations utilizing Microsoft PowerPoint or other cutting-edge presentation software.
  • Lead special projects, including event planning, meeting management, employee distributions or other additional duties as assigned by the Head of HR, Region US and the Executive VP, General Counsel.
  • Team player: support the needs of other members of the department or executive assistants, whenever possible.
  • Process invoices, purchase orders, and follow up on payments.

Requirements

  • High school diploma required; Associate’s degree preferred.
  • 3+ years of experience in a professional, administrative support role, supporting executive management.
  • High level of proficiency in Microsoft PowerPoint and Outlook required.
  • Excel and Word proficiency preferred.
  • Superior organizational skills and insight, scrupulous with the details, high-level of focus, persistence, and enthusiasm.
  • Exceptional ability to prioritize effectively.
  • Excellent written and verbal communication.
  • Maintain a high level of confidentiality, integrity, and discretion.
Benefits
  • 401(k) plan with company contributions
  • paid vacation
  • holiday and personal days
  • employee assistance program
  • health benefits to include medical, prescription drug, dental and vision coverage
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
Microsoft PowerPointMicrosoft OutlookMicrosoft ExcelMicrosoft Wordmeeting managementevent planninginvoice processingpurchase order processing
Soft Skills
organizational skillsattention to detailprioritizationcommunicationconfidentialityintegritydiscretionteam playerenthusiasmpersistence
Certifications
high school diplomaAssociate’s degree