Senior Administrative Assistant
Franklin Templeton
full-time
Posted on:
Location Type: Hybrid
Location: New York City • New Jersey • New York • United States
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Salary
💰 $75,000 - $90,000 per year
Job Level
About the role
- Provide administrative support to executives; responsibilities include calendar maintenance, meeting coordination, staff relocations, phone coverage, ordering office supplies, email correspondence, incoming/outgoing mail, filing, and scanning
- Manage day-to-day communication between executives and company staff or outside business clients and contacts
- Coordinate complex domestic and international travel plans
- Assist with creation of travel binder, including agenda details and subsequent expense report submission process
- Ensure that department invoices and expense reports are processed timely and accurately
- Take and maintain meeting minutes of periodic departmental meetings
- Coordinate legal document signing
- Receive and greet visitors while maintaining the highest level of professionalism
- Assist with planning and coordination of department events and meetings
- Lead and/or support departmental projects
- Prepare spreadsheets and written documents
- Prepare, format, and edit highly professional PowerPoint presentations
- Assist with creation and distribution of communications
- Maintain and track department budgets
- Serve as delegate for the executive team when required, such as managing and approving expense reports
- Work with other business units to facilitate system access, physical relocations, etc
- Coordinate the onboarding schedule for new hires including partnering with Human Resources, Technology, Facilities, etc to set up introductory meetings
Requirements
- Solid administrative experience supporting senior management in a professional environment
- Degree in Business Administration or similar or Administrative Certification preferred
- Experience working with members of senior management and high-profile clients
- Strong communication skills, both written and verbal
- Proactive approach to work with ability to anticipate needs
- Solid organizational skills, ability to organize and maintain orderly files and records
- Ability to maintain confidentiality and exercise independent judgment consistent with department guidelines
- Ability to prioritize and perform multiple tasks in a fast-paced environment
- Ability to assess and solve problems quickly with little direction
- Ability to work well under pressure and adapt to unexpected circumstances
- Strong attention to detail; ability to accurately proofread documents
- Strong proficiency with Microsoft Office Applications (Word, Excel, PowerPoint, Teams) and SharePoint
- Ability to conduct oneself in a professional, collaborative manner in a corporate office environment
- Experience in the financial industry or a corporate environment preferred
Benefits
- Annual discretionary bonus
- 401(k) plan with a generous match
- Comprehensive benefits package including healthcare options, insurance, and disability benefits
- Employee stock investment program
- Learning resources and career development programs
- Reimbursement for certain education expenses
- Paid time off (vacation / holidays / sick / parental & caregiving leave / bereavement / volunteering / floating holidays)
- Motivational wellbeing program
- Onsite fitness center and recreation center (only applicable at certain locations)
- Onsite cafeteria (only applicable at certain locations)
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
administrative supportcalendar maintenancemeeting coordinationexpense report submissionbudget trackingdocument preparationPowerPoint presentation formattingfile organizationproblem-solvingconfidentiality maintenance
Soft Skills
strong communication skillsproactive approachorganizational skillsindependent judgmentmultitaskingability to work under pressureattention to detailcollaborative mannerprofessionalismadaptability
Certifications
Degree in Business AdministrationAdministrative Certification