Staff Accountant
Foundation for Advanced Education in the Sciences (FAES)
full-time
Posted on:
Location Type: Hybrid
Location: Bethesda • Maryland • United States
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Salary
💰 $55,000 - $65,000 per year
Job Level
About the role
- Maintain customer file and respond to customer inquiries.
- Prepare accounts receivable invoices monthly and as needed based on requests from various departments.
- Prepare and process cash receipts data entry, including daily lockbox and wire/ACH.
- Prepare and reconcile AR aging reports on a regular basis, following up with the appropriate department and performing collection outreach to customers as needed.
- Receive and process cash and check receipts for deposit, forwarding to the lockbox or depositing into the bank as appropriate.
- Tracking of all event and rental deposits & revenue.
- Assist in the month-end close by reconciling the sub-ledger, AR aging reports, and the general ledger.
- Reconcile and resolve any accounting discrepancies related to AR accounts and related revenue accounts.
- Maintain vendor records, ensure all vendor documents (e.g. W8/W9) are collected and saved, and respond to all vendor inquiries.
- Perform the processing and recording of accounts payable transactions and ensure that all invoices, check requests, and reimbursement requests are coded accurately and paid timely in accordance with FAES policies and procedures.
- Review all invoices and expense requests for appropriate documentation and approval prior to payment.
- Process weekly check run.
- Upload credit card transactions and ensuring proper coding and accuracy.
- Assist in the month-end close by reconciling the sub-ledger, AP aging reports, and the general ledger.
- Prepare journal entries as needed.
- Assist and support the external audit as needed.
- Solve problems and enforce accounting policies.
- Other duties as assigned.
Requirements
- High School Diploma required, College Degree in accounting/finance preferred
- 1-2 years relevant full-time experience in accounts receivable/payable processing required
- Working knowledge of general acceptable accounting principles (GAAP) required
- Working knowledge of Microsoft Office Suite with strong Excel skills required
- Must have a clean financial history and ability to pass a background check.
Benefits
- 100% employer-paid medical and dental insurance
- Generous paid time off and holidays
- Tuition reimbursement and professional development support
- Retirement plan with employer contribution
- Travel mileage reimbursement
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
accounts receivable processingaccounts payable processingcash receipts data entryAR aging reportsreconciliationjournal entriesfinancial reportingproblem solvingGAAP
Soft Skills
communicationorganizational skillsattention to detail
Certifications
High School DiplomaCollege Degree in accounting/finance