Foundation for Advanced Education in the Sciences (FAES)

Accountant

• Maintain customer file and respond to customer inquiries.
• Prepare accounts receivable invoices monthly and as needed based on requests from various departments.
• Prepare and process cash receipts data entry, including daily lockbox and wire/ACH.
• Prepare and reconcile AR aging reports on a regular basis, following up with the appropriate department and performing collection outreach to customers as needed.
• Receive and process cash and check receipts for deposit, forwarding to the lockbox or depositing into the bank as appropriate.
• Tracking of all event and rental deposits & revenue.
• Assist in the month-end close by reconciling the sub-ledger, AR aging reports, and the general ledger.
• Reconcile and resolve any accounting discrepancies related to AR accounts and related revenue accounts.
• Maintain vendor records, ensure all vendor documents (e.g. W8/W9) are collected and saved, and respond to all vendor inquiries.
• Perform the processing and recording of accounts payable transactions and ensure that all invoices, check requests, and reimbursement requests are coded accurately and paid timely in accordance with FAES policies and procedures.
• Review all invoices and expense requests for appropriate documentation and approval prior to payment.
• Process weekly check run.
• Upload credit card transactions and ensuring proper coding and accuracy.
• Assist in the month-end close by reconciling the sub-ledger, AP aging reports, and the general ledger.
• Prepare journal entries as needed.
• Assist and support the external audit as needed.
• Solve problems and enforce accounting policies.
• Other duties as assigned.

Staff Accountant

• Manage all aspects of the accounting cycle, including accounts receivable (AR), accounts payable (AP), payroll, tax forms, investments, financial close, and reporting.
• Manage the month-end closing and financial reporting process, including account and margin analysis and account reconciliation.
• Prepare, review, and post journal entries.
• Resolve accounting discrepancies in reported data.
• Assist with the monthly and year-end close and financial reporting, including performing and reviewing account reconciliations, performing account analysis, and preparing roll-forward schedules.
• Assist in completion of the annual audit, including preparation of audit schedules and responding to external auditor requests.
• Collaborate with the team in designing and implementing process improvements and internal controls and assist with system integrations.
• Solve problems concerning accounting, answer inquiries, and enforce accounting policies.
• Prepare ad hoc reporting and assist in special projects as needed.
• Maintain customer file and respond to customer inquiries.
• Prepare accounts receivable invoices monthly and as needed based on requests from various departments.
• Receive and process cash and check receipts.

Staff Accountant

Senior Accountant