Fortive

Executive Assistant

Fortive

full-time

Posted on:

Location Type: Remote

Location: United States

Visit company website

Explore more

✨ AI Apply
Apply

About the role

  • Proactively triage inbox and communications, drafting and sending messages in the executive’s voice as appropriate.
  • Prepare executive for meetings by ensuring access to relevant meeting materials including purpose, agenda, pre-reads. Assist with relevant follow-up tasks.
  • Enforce scheduling hierarchy, protect personal and professional commitments, and preserve daily focus time.
  • Prepare daily agendas, decision packets as needed, room and technology setups, and executive readiness materials.
  • Own the Rhythm of Business (ROB), including weekly staff meetings, 1:1s, skip‑levels, quarterly Town Halls, and PD/Ops/LPM.
  • Draft, review, and finalize agendas and pre‑reads; document decisions, track action items, and ensure timely follow‑through.
  • Insert prep time and transition buffers between meetings; manage travel buffers and schedule feasibility.
  • Coordinate space planning and all meeting logistics.
  • Plan and monitor domestic and international travel, proactively counter measuring disruptions or delays.
  • Ensure compliance with Fortive Global Travel and Expense policies, including visa coordination and approvals.
  • Approve expense reports for direct reports within policy.

Requirements

  • Minimum of 3 years of experience supporting Senior Executives in a complex, fast‑paced environment.
  • Advanced proficiency in Outlook, Teams, SharePoint, Word, Excel, and PowerPoint; Concur required; Power BI preferred.
  • Strong judgment, discretion, and the ability to operate effectively with incomplete information.
  • High level of AI fluency for drafting, synthesis, and summarization.
Benefits
  • Health insurance
  • 401(k) matching
  • Flexible work hours
  • Paid time off
  • Remote work options
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
executive supportmeeting preparationagenda draftingdecision documentationtravel planningexpense report approvalAI fluencysynthesissummarization
Soft Skills
judgmentdiscretioncommunicationorganizational skillstime management