Admin Assistant – Director People & Culture
Forest Stewardship Council™
full-time
Posted on:
Location Type: Hybrid
Location: Bonn • Germany
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Job Level
About the role
- Partner with the Director to manage priorities, streamline decisions, and ensure strategic alignment
- Coordinate planning, tracking, and execution of People & Culture strategic initiatives and cross‑functional projects
- Maintain structured project management tools, timelines, and action plans to drive accountability and progress
- Prepare, document, and follow up on leadership meetings, ensuring clear communication and next steps
- Manage complex calendar coordination and align schedules with project milestones and organisational priorities
- Develop agendas, briefings, presentations, and project updates for senior stakeholders
- Draft and manage professional internal correspondence and act as a central point of contact for key stakeholders
- Support the Joint Works Council coordination, including documentation, follow-up, and tracking of agreed actions
- Maintain transparent tracking of commitments, deliverables, and deadlines across multiple workstreams
- Contribute to optimising team operations, improving processes, and supporting people‑focused initiatives that enhance culture and employee experience
Requirements
- Experience supporting senior leaders in a Personal or Executive Assistant capacity (HR or People & Culture experience is an advantage)
- Demonstrated project management or project coordination experience, with the ability to manage timelines, stakeholders, and deliverables effectively
- Strong organizational and prioritization skills, with the ability to manage multiple parallel initiatives
- Experience working with employee representation bodies is a plus
- Excellent communication skills and high discretion
- Sound judgment, integrity, and comfort handling confidential matters
- Confidence using modern productivity, collaboration, and project management tools
Benefits
- 30 vacation days yearly
- Regional transportation ticket
- Breakfast bars, coffee, tea, water
- Take part in learning lunches
- Celebrate together festivals from different cultures
- Once a year in-person get together with the global FSC staff
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
project managementproject coordinationtimeline managementstakeholder managementdeliverable management
Soft Skills
organizational skillsprioritization skillscommunication skillsdiscretionsound judgmentintegrity