Footprint Project

Operations

• Provide operational and administrative support, handling recurring tasks and one-off requests
• Support HR logistics, insurance renewals, payroll, charitable registrations, compliance requirements, and office/visibility materials
• Serve as the primary point of contact for incoming organization-wide requests and direct them to the appropriate person or team
• Provide project coordination and event planning support for internal, external, donor, and blue- and grey-sky activation events
• Support event logistics, travel, vendor coordination, RSVPs, and visibility materials
• Coordinate for the Chief of Staff, CEO, and Fractional COO, anticipating needs and handling administrative/operational requests
• Triage emails and inboxes, flag priorities, draft routine responses, and ensure time-sensitive matters are addressed
• Schedule and confirm meetings across time zones, resolve conflicts, and protect time for priority work
• Take notes, capture action items, and track follow-ups to completion
• Support Board and Committee activities by scheduling meetings, sending invites, managing calendars, and assembling/distributing board packets

Operations Coordinator