Manages all functions of Accounts Receivable, including day-to-day functions as well as any journal entries, reporting, or reconciliations during month end close.
Process credit applications for customers requesting terms, including reaching out to references, reviewing Reimer reports, recommending a credit limit for approval to Controller, and updating customer record accordingly.
Gather and review resale certificates for customers and ensure customer record is set up in the system accordingly; monitor expiration dates of certificates to ensure there is always a valid copy on file.
Upload all customer payments (checks, ACH, wire, credit card, etc) into the system & apply to correct customer and invoice(s).
Collect prepayments from customers who don’t have terms and complete invoice application once orders are shipped.
Continually monitor and review open AR; send collections emails to customers for past due balances and escalate as needed.
Review orders on hold to determine if any are able to be released for shipment; work with sales team to ensure held orders are able to ship out in a timely manner.
Process manual upload of invoices into customer portals.
Process any customer credits not pertaining to returns (dealer financing, co-op, etc).
Maintain a good relationship with customers by responding to all inquiries in a timely manner and resolving any account discrepancies.
Post month end journal entries pertaining to AR (demo recon, financing accruals, etc).
Prepare month end AR reconciliation report.
Continually monitor processes and raise issues or suggestions to controller where improvements are needed.
Any ad hoc reporting or tasks as requested by controller or assistant controller.
Assist with special projects as needed.

Requirements

Minimum of one-year certificate from college or technical school, one to three years related experience, or equivalent combination of education and experience.
Proficient in Microsoft Office suite, specifically Excel.
Experience with NetSuite or other similar ERP.
Ability to prepare reports and business correspondence.
Demonstrated ability to calculate figures and amounts such as discounts, interest, commissions, and percentages.
Commitment to excellence and high standards.
Excellent written and verbal communication skills.
Ability to understand and follow written and verbal instructions.
Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
Ability to work independently and as a member of various teams and committees.
Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

Accounts Receivable managementjournal entriesreportingreconciliationscredit applications processinginvoice processingcollections managementAR reconciliationdata analysisfinancial calculations

Soft Skills

communication skillsorganizational skillsproblem-solving skillsanalytical skillsindependenceteam collaborationflexibilitycommitment to excellencecustomer relationship managementworkflow management

Certifications

one-year certificate from college or technical school