Flying Bisons

HR Business Partner

Flying Bisons

part-time

Posted on:

Location Type: Remote

Location: Poland

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About the role

  • Freelancer lifecycle management (end-to-end)
  • Source and pre-select freelancers in line with the agreed operating model
  • Coordinate contracting and documentation (framework agreements, NDA, required consents and records)
  • Manage formal onboarding and ensure smooth start of cooperation
  • Coordinate the administrative side of ongoing cooperation in collaboration with Finance/HR
  • Collect post-project feedback, track quality, and update freelancer status accordingly
  • Freelancer database ownership (accuracy & data quality)
  • Own and maintain the freelancer database as a single source of truth (skills, seniority, rates, availability, statuses)
  • Ensure database accuracy and freshness by regularly validating availability and updating key profile details
  • Maintain cooperation history (projects, scope, quality ratings, TL/PM recommendations)
  • Ensure completeness of documentation and required records (contracts, NDA, consents)
  • Run periodic database reviews and initiate sourcing activities when capability gaps are identified
  • Stakeholder support & process governance (TL/PM collaboration)
  • Receive and manage freelancer requests (brief, budget, timeline, required competencies)
  • Deliver shortlists and recommendations based on availability and skill fit
  • Ensure clear ownership split: HR owns the process and relationship model, business owns delivery outcomes
  • Maintain process standards, reduce operational risk, and ensure alignment with internal rules
  • Process improvement, templates & tools
  • Create and maintain process documentation and templates (brief, SOW/order, feedback form, checklists)
  • Monitor process efficiency (SLA, database coverage, quality signals, pool availability)
  • Support tool improvements related to workflow, tracking, and reporting (database, ticketing, status management)

Requirements

  • Minimum 3 years of experience in HR (HRBP / HR Generalist / People Ops / Talent Acquisition with operational ownership)
  • Proven ability to manage HR processes end-to-end and deliver independently with high accountability
  • Practical experience working with freelancers / contractors (B2B), including process ownership and governance (contracting exposure is a strong plus)
  • Experience in conducting recruitment processes within the IT industry
  • Practical knowledge of the specifics of recruiting for technical roles is an advantage (e.g., Designers, Software Engineers, IT Project Managers, UX Researchers, UX/Copywriters, Analysts)
  • Strong process mindset: ability to build, document and consistently execute standards
  • Experience working with business stakeholders (TL/PM/Heads) and providing clear recommendations
  • Excellent time management and prioritisation skills (important due to part-time setup)
  • Confidence in working with data and tools (databases, trackers, workflow systems, reporting)
  • Fluent in Polish and English (C1 level) - daily communication and documentation
Benefits
  • Flexible work mode (100% remote, office or mix)
  • 20 days of paid absence
  • Private healthcare (Enel-Med)
  • Co-financing for a Multisport card
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
freelancer lifecycle managementcontractingonboardingprocess improvementrecruitment processesdata managementdocumentationquality trackingstakeholder managementprocess governance
Soft Skills
accountabilitytime managementprioritizationprocess mindsetcommunicationcollaborationrecommendation deliveryorganizational skillsattention to detailindependence