Administrative Virtual Assistant – Clio Billing, Client Communications
Equivity
Executive Assistant - Critical Power
Flex
full-time
Posted on:
Location: 🇺🇸 United States
Visit company websiteSalary
💰 $64,500 - $88,700 per year
Job Level
Mid-LevelSenior
About the role
- Manage day-to-day calendar to optimize the 'executive's time, ensuring they are prepared for all meetings & priorities.
- Coordinate internal and external meetings, including luncheon planning, travel coordination, etc.
- Book all travel in alignment with the company's travel policy, considering travel Visas, costs, and proper documentation.
- Ensure the timely submission of expenses and review/provide feedback on expense reports submitted by the executive's direct reports
- Other administrative and project duties as required.
- Collaborates and executes on special projects and serves as the key point of contact to verify departmental goals, related milestones, and initiatives are aligned with the annual operating system.
- Follow up and provide reminders on project deadlines and deliverables
- Contribute to leadership meetings by taking notes and tracking action items when appropriate.
- Conducts research, compiles, and drafts statistical reports & presentations
- Handles budgets, bill paying and monitoring, ordering and maintaining supplies/equipment
- Acts as a gatekeeper for all inquiries (customers, employees, ELT, visitors, etc.), triage requests, and coordinates communication and actions as necessary.
- Effectively interface with employees from other internal business groups and Senior Executives inside and outside the company and understands key players within all organizations.
- Maintain a "pulse of the business" having a sense for the issues taking place in the organization.
- Onboarding new employees and training new team members.
Requirements
- 5+ years of experience as an executive assistant to senior executive.
- With great time management, problem solving, multitasking and organizational skills
- Availability to travel around 20%
- Experience with Microsoft Office, Teams, Zoom, etc.
