Executive Assistant

• Manage day-to-day calendar to optimize the 'executive's time, ensuring they are prepared for all meetings & priorities.
• Coordinate internal and external meetings, including luncheon planning, travel coordination, etc.
• Book all travel in alignment with the company's travel policy, considering travel Visas, costs, and proper documentation.
• Ensure the timely submission of expenses and review/provide feedback on expense reports submitted by the executive's direct reports
• Other administrative and project duties as required.
• Collaborates and executes on special projects and serves as the key point of contact to verify departmental goals, related milestones, and initiatives are aligned with the annual operating system.
• Follow up and provide reminders on project deadlines and deliverables
• Contribute to leadership meetings by taking notes and tracking action items when appropriate.
• Conducts research, compiles, and drafts statistical reports & presentations
• Handles budgets, bill paying and monitoring, ordering and maintaining supplies/equipment
• Acts as a gatekeeper for all inquiries (customers, employees, ELT, visitors, etc.), triage requests, and coordinates communication and actions as necessary.
• Effectively interface with employees from other internal business groups and Senior Executives inside and outside the company and understands key players within all organizations.
• Maintain a "pulse of the business" having a sense for the issues taking place in the organization.
• Onboarding new employees and training new team members.

Executive Assistant - Critical Power

Salary

Job Level

About the role

Requirements

Executive Administrative Assistant

Vendor Performance Manager

Director of Admissions

Executive Assistant / Office Manager

Consultant – Construction