FIRST

Venue Sourcing Manager – Corporate Events

FIRST

full-time

Posted on:

Location Type: Remote

Location: United Kingdom

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About the role

  • The Venue Sourcing Manager will consistently deliver exceptional service to our clients through excellent meetings management.
  • This position is an integral part of our Venue Sourcing/ Client Solutions team and will be responsible for managing the venue sourcing process for various events as a dedicated resource within our Solutions division for a management consultancy firm.
  • Venue Sourcing & Contract Management
  • Provide site selection services for meetings and events
  • Review venue contracts and client addendums for accuracy and negotiate where applicable
  • Develop and submit RFP’s (Request for Proposals) via Cvent
  • Consolidate information to fulfil client reporting requirements
  • Ensure CVENT is kept up to date
  • Manage complex space, rates, costs, concessions, and terms of contract agreements negotiations
  • Ensure allocated work is correctly logged and updated for venue sourcing monthly reports to management
  • Cultivate and maintain relationships with internal and external clients and suppliers
  • Create and maintain best practices and SOP for venue sourcing across the team
  • Maximize and closely monitor opportunities for increasing value adds, savings, and cost efficiencies
  • Field questions and offer advice to team members to assist with VS creative problem solving
  • Work with Operations Lead to create client reporting to maintain our SLA, drive better procurement and team structure.
  • Manage and ensure SLA’s (Service Level Agreements) are monitored and achieved throughout the venue sourcing process
  • Contribute to the creation and deepening of a knowledge bank of venues, hotels, destinations, and services that ensures the FIRST team are providing expert advice and recommendations to clients
  • Conduct site visits as required.

Requirements

  • Extensive event management or venue sourcing experience (familiarity with both an agency environment and financial or consulting clients is preferred)
  • Advanced project management skills, including budget creation, management, and reconciliation
  • Experience with high-level conference and meeting management
  • Exceptional ability to establish relationships and maintain a positive rapport with clients, vendors, and suppliers
  • Excellent oral and written communication skills
  • Advanced negotiating, risk management, and contracting skills
  • Knowledge of venues in regional destinations
  • Strong knowledge of Cvent eRFP and budgeting modules
  • Good/advanced working knowledge of the MS Office Suite
  • Creative problem solver, resourceful, team player
  • Calm and flexible approach to handling the pressure and stress of ever-changing demands
  • Highly organized with excellent time management skills to handle multiple tasks and meet strict deadlines
  • Ambitious and proactive
  • Willing to travel when required.
Benefits
  • A welcoming workplace that fosters diversity and belonging with a focus on team members feeling valued, respected, and supported.
  • An experiential organization that cares about the development and career experience of each employee, focusing on excellence and flexibility with the right balance of structure to thrive.
  • Creative teams that enjoy challenging work with an ability to make an impact on those around them.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
venue sourcingcontract managementsite selectionRFP developmentbudget managementnegotiatingrisk managementevent managementproject managementreporting
Soft Skills
relationship buildingcommunicationproblem solvingorganizational skillstime managementflexibilityteam playerproactivitycalm under pressureambition