First Circle

HR Operations Assistant

First Circle

full-time

Posted on:

Location Type: Hybrid

Location: Hong Kong • Hong Kong

Visit company website

Explore more

✨ AI Apply
Apply

Job Level

Junior

About the role

  • Book and manage flights, accommodation, and ground transport for employees travelling between our global hubs
  • Maintain travel records for financial purposes and ensure bookings align with company travel policies
  • Handle last-minute changes and itinerary updates with minimal disruption
  • Manage calendars and coordinate meetings across multiple time zones for HR and leadership teams
  • Organise interviews, team syncs, and cross-hub calls
  • Prepare meeting agendas, take notes where required, and track follow-up actions
  • Serve as the first point of contact for candidates throughout the recruitment process in HK
  • Conduct check-ins at key hiring stages to keep candidates informed and engaged
  • Coordinate interview logistics, including room bookings, video call setups, and communication with hiring managers
  • Support the end-to-end visa and work permit process for employees relocating to or working from the HK hub
  • Liaise with immigration consultants, government bodies, and internal stakeholders to ensure timely and compliant processing
  • Maintain accurate records of visa statuses, expiry dates, and renewal timelines
  • Prepare, issue, and track employment contracts, offer letters, and HR documentation in line with HK employment law
  • Manage the full lifecycle of employee documents - from onboarding paperwork through to offboarding
  • Ensure all records are accurately filed and up to date in the HR system
  • Provide general HR operational support across the HK office and assist other hubs as needed
  • Help coordinate HR projects, initiatives, and events as they arise
  • Act as a reliable point of contact for employee queries on HR processes and policies

Requirements

  • Hong Kong based with the ability to work from our Sheung Wan office at least 2 days per week
  • 1–3 years of experience in an HR, operations, or administrative role; experience in a startup or tech environment is a plus
  • Strong organisational skills with exceptional attention to detail
  • Comfortable managing multiple priorities simultaneously without dropping the ball
  • Excellent written and verbal communication skills in English
  • A proactive, positive attitude - you spot problems before they escalate and solve them before anyone has to ask
  • Familiarity with HK employment law and visa/immigration processes is preferred
  • Proficient in Google Workspace and Workable preferred
Benefits
  • Be part of a mission-driven team building financial infrastructure that genuinely changes lives for Filipino entrepreneurs
  • Work at the intersection of a fast-scaling fintech and a truly global team, with exposure to C-Levels
  • Autonomy, ownership, and room to grow - we promote from within and invest in our people
  • A collaborative, low-ego culture where great ideas are welcomed from anyone
  • Competitive compensation and benefits including private medical insurance
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
HR documentationvisa processingemployment contractsoffer lettersonboardingoffboardingcalendar managementtravel managementmeeting coordinationrecord maintenance
Soft Skills
organizational skillsattention to detailcommunication skillsproblem-solvingproactive attitudemultitaskingreliabilityengagementcoordinationsupport