Finisterre

Administrative Assistant

• Ensure any amends in the Change log are reflected in Wholesale documents and communicated to wholesale accounts/agents in a timely manner
• Regular checks of data across wholesale documents to ensure ongoing accuracy
• Ensure data accuracy for all orders going out to wholesale customers
• Ensuring that the wholesale order tracker is kept up to date with orders going out, stock availability dates and required delivery dates from wholesale partners
• Advising the wholesale partners on any discrepancies or amends required on orders
• Keeping track of wholesales delivery dates and advising wholesale accounts of any changes
• Managing bulk order and replenishment requests with support from Merchandising team
• Work with manager to provide updates to wholesale accounts on available stock for in season repeat orders keeping wholesales stock levels up to date
• Providing weekly updates to our 3PL of wholesale order volumes going out to accounts and advising of any changes to the plan.
• Managing any incoming order request from accounts to ensure they are fulfilled in a timely manner
• Checking orders sent to the warehouse & match up commercial invoices ahead of sending
• Keeping the wholesale pricing file up to date and when changes are made communicating this to the wider team.
• Support weekly reporting of wholesale stock by SKU working with the wholesale manager to increase/decrease stock where appropriate for the channel.
• Keeping range plan up to date with wholesale order units
• Maintaining catalogue changes & matching the order form

Wholesale Admin Assistant

Compliance

• Own and maintain Finisterre’s global compliance roadmap, ensuring all products meet applicable UK, EU, US and international regulatory requirements.
• Monitor and interpret emerging legislation across operating and prospective territories, proactively assessing business impact and driving implementation plans.
• Provide regulatory guidance to cross-functional teams, embedding compliance requirements from concept through to production.
• Project manage all brand and product certification processes, partnering with the Head of Technical & Compliance and Head of Impact where required.
• Ensure all required certifications and compliance documentation are accurate, up to date, and stored within the PLM system in line with critical path and wholesale deadlines.
• Work closely with Impact and Raw Materials teams to validate sustainability claims (e.g. organic, recycled), ensuring robust documentation and audit readiness.
• Support Digital Product Passport (DPP) initiatives working with Buying & Impact, to build out our traceability journey.
• Establish and maintain internal SOPs for data collection, validation, and ongoing compliance in line with published DPP regulations.
• Partner with the Head of Technical & Compliance on regulatory strategy, risk management, and long-term compliance planning.
• Collaborate with Product Development on territory-specific labelling requirements, including translations, safety warnings, and material declarations.
• Deliver compliance training and guidance to the wider Product team to ensure seamless adoption of evolving regulatory requirements.
• Experience working with Impact and marketing teams liaising on project updates and strategy KPI’s.

Wholesale Admin Assistant

Product Compliance Specialist