Accounts Payable Coordinator
FFP
full-time
Posted on:
Location Type: Hybrid
Location: Lake Mary • Florida • United States
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Tech Stack
About the role
- Process high-volume vendor invoices accurately and timely with appropriate coding
- Perform 2-way and 3-way matching (invoice, PO, receipt)
- Assist with weekly payment runs (ACH, checks, and wires)
- Handle vendor credits, debit memos, and short payments
- Monitor accounts to ensure payments are up to date
- Set up and maintain vendor records (contact information, W-9s, payment details)
- Timely and effective communication for vendor inquiries
- Collaborate effectively to resolve discrepancies with Procurement, Receiving, and Operations
- Cultivate and maintain strong vendor relationships
- Maintain organized and accurate AP ledgers and documentation
- Assist with AP accruals and cutoff procedures
- Support audit requests and provide relevant documentation
- Identify opportunities to improve AP efficiency and accuracy
- Support AP automation tool implementation (OCR, workflow, and vendor portals)
- Assist with ERP implementation and system enhancements
- Participate in continuous improvement initiatives
Requirements
- 5+ years of Accounts Payable experience in a mid-size or manufacturing environment
- ERP experience (Microsoft Business Central or Great Plains preferred)
- Strong understanding of PO-based AP and 3-way matching
- High attention to detail with strong analytical and problem-solving skills
- Excellent organizational and time management skills
- Professional communication skills with internal and external partners
- Process-oriented mindset with a continuous improvement approach
- Ability to thrive in a fast-paced, evolving environment
- Experience in food & beverage manufacturing or CPG preferred
- Exposure to AP automation tools (Bill.com, Tipalti, Stampli, AvidXchange, etc.) preferred
- Advanced Excel skills (pivot tables, lookups) preferred
- Familiarity with freight, ingredient, and co-manufacturing invoices preferred
Benefits
- Generous time off for vacations
- Paid Holidays
- 401(k) with company match
- Tuition reimbursement
- Medical/Dental/Vision
- Health & Wellness programs
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
Accounts Payable2-way matching3-way matchingAP accrualsERP implementationadvanced Excelanalytical skillsproblem-solving skillsattention to detailprocess-oriented mindset
Soft Skills
organizational skillstime managementprofessional communicationcollaborationrelationship managementcontinuous improvementadaptabilityeffective communicationdiscrepancy resolutionvendor inquiry handling