Fenix24

Accounts Payable Specialist

Fenix24

full-time

Posted on:

Location Type: Remote

Location: United States

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Job Level

Junior

Tech Stack

ERP

About the role

  • Own the complete accounts payable cycle, including invoice entry, coding, approvals, and payment processing.
  • Manage vendor relationships, resolve discrepancies, and ensure timely and accurate communication.
  • Lead weekly check runs and electronic payment processes, maintaining strong internal controls.
  • Manage the Purchasing Board and respond promptly to vendor and internal purchase inquiries.
  • Monitor and maintain the AP aging report, ensuring timely payments and supporting cash flow management.
  • Maintain W‑9s, vendor contracts, and other compliance documentation.
  • Prepare and file annual 1099 forms in accordance with IRS guidelines.
  • Oversee and enhance AP controls, including AP workflow/automation tools (e.g., Ramp, NetSuite AP automation).
  • Assist with purchasing coordination and office supply procurement.
  • Assist with month-end closing activities related to AP, including accruals and prepaid schedules.
  • Prepare and reconcile select balance sheet accounts, such as vendor statements, accrued liabilities, and prepaid/recurring payments.
  • Support general ledger maintenance through AP-related journal entries.
  • Participate in internal control improvements and documentation initiatives.
  • Collaborate with the accounting team on special projects or process enhancements.

Requirements

  • Bachelor’s degree in Accounting, Finance, Business Administration, or a related field
  • Minimum of 1 year of experience in accounts payable or a similar accounting support role
  • Strong analytical, organizational, and problem‑solving skills with exceptional attention to detail
  • Proficiency with Microsoft Office Suite, particularly Excel
  • Excellent written and verbal communication skills
  • Ability to build strong relationships across all levels of the organization
  • Ability to apply general accounting principles to specific tasks and challenges
  • Demonstrated commitment to integrity, accuracy, and internal controls
  • Experience with NetSuite ERP (preferred)
  • Experience with Ramp or similar AP automation/spend management platforms (preferred)
  • Prior experience supporting month-end close processes (preferred)
Benefits
  • Internal and external learning & development opportunities, including career advancement
  • Scheduled & flexible PTO programs
  • Family friendly programs- Care packages
  • Regular team building events
  • Competitive compensation & benefits including:
  • Private health insurance
  • Mental health and wellness programmes
  • Company-matched pension scheme
  • Life insurance and income protection insurance
  • Monthly fitness/gym membership allowance
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
accounts payableinvoice entrypayment processingAP workflow automationmonth-end closingaccrualsreconciliationgeneral ledger maintenancefinancial reportingIRS compliance
Soft Skills
analytical skillsorganizational skillsproblem-solving skillsattention to detailcommunication skillsrelationship buildingintegrityaccuracycollaborationprocess improvement
Certifications
Bachelor’s degree in AccountingBachelor’s degree in FinanceBachelor’s degree in Business Administration