Personal Assistant
Febracis
full-time
Posted on:
Location Type: Hybrid
Location: Santana de Parnaíba • Brazil
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About the role
- Calendar & Routine Management
- Comprehensive management of personal and professional calendars (meetings, appointments, travel, and events).
- Confirmations, sending reminders, and rescheduling in advance.
- Intelligent prioritization of engagements (urgent vs. important).
- Coordinating schedules with third parties (lawyers, accountants, service providers, staff, and family members).
- Legal, Documental & Administrative Organization
- Organization and control of personal and family documents (contracts, certificates, official documents, real estate, and vehicles).
- Liaising with lawyers, accountants, notary offices, banks, and agents.
- Monitoring deadlines, due dates, signatures, and renewals.
- Structured physical and digital filing, maintained to an executive standard.
- Personal & Family Life Support
- Purchasing and organizing gifts (birthdays, special occasions, and corporate gifts).
- Planning and logistical support for travel (tickets, accommodation, documents, and checklists).
- Organizing personal and family appointments.
- Strategic support for household matters, managing and coordinating vendors (without operational execution).
- Vendor & Third-Party Relations
- Contact with service providers (cleaning, maintenance, organizing, drivers, security, and technology).
- Requesting quotes, tracking deliveries, and quality control.
- Ensuring a high standard of service and execution.
- Confidentiality & Trust
- Handling highly sensitive information (financial, family, and legal).
- Ethical, mature, and professional demeanor.
- Absolute discretion in all matters.
- Anticipation & Proactivity
- Anticipating needs before they are requested.
- Creating checklists, processes, and standards.
- Continuously proposing improvements in organization, routines, and information flow.
Requirements
- Exceptional organization and attention to detail.
- Discreet, mature, and highly trustworthy profile.
- Clear, polite, and professional communication.
- Ability to handle multiple demands without compromising quality.
- Strong sense of proactivity and autonomy.
- Excellence in execution.
- Ethics, loyalty, and responsibility.
Benefits
- Vacation after 12 months of employment
- TotalPass
- Starbem
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Soft skills
exceptional organizationattention to detaildiscretiontrustworthinessclear communicationpolite communicationprofessional communicationproactivityautonomyexcellence in execution