Fast Enterprises, LLC

Administrative Assistant

• As a part-time Administrative Assistant, you will perform a variety of administrative tasks and activities in support of our project team located in Oklahoma City, OK.
• General Assist and provide support for all office employees and make sure they have everything they need to do their jobs efficiently.
• Provide additional support to team members as needed (e.g., miscellaneous tasks such as assisting with testing/training materials, printing/collating documents etc.).
• Act as the main contact for all vendors and payments (e.g., coffee, breakfast, etc.).
• Assist with relocation of new hires (e.g., provide housing suggestions, work on residency permits, etc.).
• Order and maintain office supplies.
• Ensure first aid kit is available as well as miscellaneous supplies.
• Stock items and maintain general cleanliness in common spaces throughout the office (e.g., break room(s); training room, etc.).
• Maintain office phone list.
• Prepare for meetings (i.e., set-up snacks for any special meetings).
• Organize and pick up Friday breakfast.
• Handle general mail pick up & drop off.
• Prepare FedEx shipments and arrange for pick up or drop off, including maintaining the FedEx mailing materials on site.
• Coordinate and facilitate social outings and lunches as needed.

Administrative Assistant – Part-Time

Payroll

• Oversee the preparation, documentation, distribution, and reconciliation of domestic and international payrolls
• Audit timesheets and expense claims and calculate payroll deductions and taxable benefits
• Conduct regular payroll audits to ensure accuracy and compliance with regulations
• Stay up to date on payroll legislation and implement changes to maintain compliance
• Generate ad hoc and custom reports tailored to the needs of stakeholders
• Serve as the primary contact for payroll-related inquiries
• Educate employees on payroll policies, tax forms, and self-service tools
• Document payroll procedures and continuously identify and implement process improvements
• Partner with HR, IT, and Finance teams to support cross-functional projects

Administrative Assistant – Part-Time

Payroll Administrator