EY

Executive Assistant

EY

full-time

Posted on:

Location Type: Office

Location: Johannesburg • South Africa

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About the role

  • Act as an ambassador and first point of contact for allocated Partners
  • Develop and maintain internal and external networks, building knowledge of key client handling teams and issues in order to effectively identify and communicate priorities
  • Provide comprehensive diary management in consultation with your Partners
  • Proactively monitor meeting attendance, taking ownership to ensure enquiries and issues are appropriately delegated and resolved effectively
  • Facilitate all logistical arrangements and ensure all documentation is prepared in advance of meetings
  • Proactive itinerary planning, researching and considering reasonable alternative cost effective travel, to include assistance with visas
  • Manage communications, monitor emails, post and calls taking appropriate action, escalating or delegating accordingly
  • Project manage events that only require internal bookings of rooms, catering and attendance management
  • Prepare and submit timesheets
  • Collate and process expenses and invoices ensuring compliance with policy and approval process
  • Delegate meetings, events, travel, accommodation and ad hoc tasks
  • Maintain client contact and relationship databases

Requirements

  • Experience in a corporate professional services environment is preferred
  • The confidence to engage with senior/high profile contacts and clients and their teams
  • Attention to detail and ownership for the delivery of high-quality work
  • Ability to build relationships across diverse teams both locally and globally
  • Ability to work as part of a team, ensuring seamless service to the firm and clients
  • Confident approach to administration and agile to different Partner expectations
  • The ability to plan ahead and anticipate potential problems
  • Strong organisational skills with ability to prioritise a busy and often conflicting workload
  • A flexible and professional approach, remaining calm under pressure
  • Knowledge of time zones and best means of travel between multinational locations
  • Broad knowledge of Microsoft Office packages
Benefits
  • Support, coaching and feedback from some of the most engaging colleagues around
  • Opportunities to develop new skills and progress your career
  • The freedom and flexibility to handle your role in a way that’s right for you
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
diary managementitinerary planningevent project managementexpense processinginvoice processingcompliance managementclient relationship managementtravel assistancelogistical arrangementsmeeting coordination
Soft Skills
attention to detailrelationship buildingteam collaborationadministrative confidenceproblem anticipationstrong organisational skillsflexibilityprofessionalismcalm under pressurecommunication