EY

Executive Assistant – Associate 1

EY

full-time

Posted on:

Location Type: Hybrid

Location: Taguig • Philippines

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About the role

  • The primary role and responsibility of this position will be to work in a team environment and deliver ESS and admin services including, but not limited to Diary Management
  • Provide support to the project team members on maintaining and managing key project meetings and the meeting location
  • Maintaining project team’s calendar to showcase all key events that needs to be planned
  • Working closely with the project teams and other stakeholders in scheduling/organizing the meeting or conference call.
  • Support the project team members in booking travel tickets
  • Provide assistance in planning the agenda, for workshops/area visits by handling the logistics of stay, food and printing, etc.
  • Recording the minutes of the meeting with clear emphasis on the key action points from the meeting
  • Maintaining the project database and eRoom to ensure all documentations are captured and organized for ease of access.
  • Provide support in setting up training by sending out invites, enabling cut-off point for training sessions, issuing confirmations and/or offering alternative dates
  • Administrative support on various internal/external tools used across EY office
  • Data capture, processing and administration of business information
  • Business Transcription of recorded meetings, events, conference, etc.

Requirements

  • Candidate must possess at least a 2-year vocational or Bachelor’s/ College Degree, any field
  • Minimum of 2 years working experience specializing in Executive Assistance/ Secretary/ Administrative Assistant is preferred but not required.
  • Customer Service experience working with multiple stakeholders or equivalent
  • Proficient in MS Office Applications
  • Above average English communication skills, both written and spoken
  • Ability to handle multiple executives, priorities and deadlines
  • Open to work in a Hybrid setup with a minimum of 2 days working on site
  • Ability work in a fast-paced environment
  • Good interpersonal skills, problem solving and critical thinking skills
Benefits
  • Competitive salary

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
Diary ManagementProject ManagementData CaptureBusiness TranscriptionLogistics PlanningMeeting CoordinationCalendar ManagementAgenda PlanningDocument OrganizationCustomer Service
Soft skills
CommunicationInterpersonal SkillsProblem SolvingCritical ThinkingTime ManagementOrganizational SkillsTeam CollaborationAdaptabilityAttention to DetailMultitasking
Certifications
Bachelor’s DegreeVocational Degree