Operations Analyst
Bryant Park Consulting
ERPOracle
Executive Assistant to CEO
EXL
full-time
Posted on:
Origin: • 🇺🇸 United States • New York
Visit company websiteSalary
💰 $120,000 - $150,000 per year
Job Level
SeniorLead
Tech Stack
ERPOracle
About the role
- Manage and prioritize the CEO’s calendar, ensuring optimal time management
- Schedule internal and external meetings including Board of Directors and EC team
- Prepare and coordinate agendas, materials, and follow-ups for key meetings with onshore and offshore teams
- Coordinate logistics for conferences, speaking engagements, and corporate events
- Arrange domestic and international travel including flights, accommodations, and itineraries
- Manage visas, transportation, and meeting schedules to ensure seamless travel
- Prepare travel expense reports and reconcile reimbursements
- Serve as primary point of contact for the CEO in the NYC Office for local administrative support
- Draft and review correspondence, presentations, and reports
- Liaise with internal teams, clients, and external partners on behalf of the CEO
- Coordinate Board meetings including scheduling, agenda preparation, and minutes documentation
- Maintain governance documents and ensure compliance with corporate policies
- Facilitate communication between the CEO and Board members
- Work closely with the EC team to align priorities and streamline operations
- Assist in organizing leadership retreats, strategy sessions, and corporate events
Requirements
- Minimum of 10 years of experience supporting C-Level Executives
- Strong organizational skills with excellent attention to detail
- Expert level written and verbal communication skills
- Experience monitoring and managing executive mailbox
- Event planning and coordination experience
- Strong interpersonal skills and ability to build relationships with stakeholders including staff, board members, and external partners
- Proven ability to handle confidential information with discretion and adaptability
- Demonstrated proactive approaches to problem-solving with strong decision-making capability
- Highly resourceful team-player, with the ability to also be effective independently
- Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, Oracle, ERP systems, and Concur
- Familiarity with social media i.e. LinkedIn, X (Formally Twitter)
- StudyLevel: High School Graduate
