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About the role
- Maintain accurate and up-to-date records of all financial transactions, ensuring timely data entry into the accounting system.
- Process vendor invoices, track payments, reconcile vendor statements, and resolve billing discrepancies in a timely manner.
- Generate and send customer invoices, record receipts, track aging schedules, and follow up on overdue accounts to support healthy cash flow.
- Reconcile bank and credit card statements regularly to ensure accuracy and identify discrepancies.
- Monitor company expenses, verify receipts, and ensure compliance with company policies.
- Assist with payroll processing by verifying timesheets, tracking deductions, and posting payroll journal entries.
- Assist in preparing schedules and reconciliations for month-end and year-end close; provide documentation to support financial statements.
- Prepare and organize documentation as needed for audits, tax filings, or compliance reviews.
- Provide regular AR/AP reports, aging summaries, and cash flow updates to the Accountant/Finance Manager.
- Partner with operations, HR, and other internal teams to ensure smooth financial processes.
- Identify opportunities to improve efficiency in financial workflows, recordkeeping, and reporting practices.
Requirements
- Minimum of 2-3 years of bookkeeping experience, with direct AP/AR responsibilities
- Familiarity with accounting software (QuickBooks or similar)
- Strong knowledge of basic accounting principles and practices
- Proficiency in Microsoft Excel and/or Google Sheets
- Strong attention to detail and organizational skills
- Good problem-solving and analytical skills
- Clear written and verbal communication skills
- Ability to manage multiple tasks and meet deadlines
- Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred (but not required)
- Fluency in English
- Flexibility in work schedule (e.g., evenings and weekends as needed)
- Must be eligible to work in the United States
Benefits
- Open communication and feedback with Principal encouraged
- Equal employment opportunities provided to all employees and applicants
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
bookkeepingaccounts payableaccounts receivablefinancial transactionspayroll processingaccounting principlesdata entryreconciliationfinancial reportingaudit preparation
Soft Skills
attention to detailorganizational skillsproblem-solvinganalytical skillscommunication skillstime managementflexibilitycollaborationefficiency improvementmultitasking
Certifications
Associate’s degree in AccountingBachelor’s degree in AccountingBachelor’s degree in Finance