Manage marketing operations including purchase orders, invoices, budgets, and internal trackers
Coordinate fulfillment of marketing and in office materials
Custodian of a curated image library. Collect, review, organize, and edit approved marketing images, consents and assets
Support review and approval process including submissions, routing and revisions for the team
Coordinate marketing materials for new hires in partnership with sales, HR, and other vendors
Support execution of marketing programs and initiatives, including tracking activity, preparing reports and providing recap decks
Review eligibility and fulfill approved requests for marketing tools and programs
Support trade shows, meetings, and events, including material preparation and onsite support, as needed
Coordinate collateral printing, warehousing, inventory management, and shipment of marketing materials
Manage program submissions, fulfillment logistics, and incentive processing as applicable
Pull program metrics and analytics to support reporting and optimization, create and manage a dashboard to help the team track ROI on programs and events
Maintain accurate records, ensure compliance, and help reduce operational bottlenecks across marketing initiatives
Other marketing support needs

Requirements

Bachelor’s degree in Marketing, Business, Communications, or a related field
2+ years of experience in marketing coordination, marketing operations, or program support
Strong proficiency Microsoft Excel PowerPoint and Word required
Experience with project management tools (Asana, Trello, Jira) preferred
Familiarity with Veeva Vault or regulated marketing environments is a plus
Strong organizational skills with excellent attention to detail
Ability to manage multiple priorities in a fast-paced environment
Clear communicator with a collaborative, solutions-oriented mindset
Interest in healthcare, medical devices, or brand and marketing operations.

Benefits

Paid time off (vacation and holidays)
100% Employer Paid health coverage (medical, dental, vision)
Retirement savings plan (401(k))
Incentives

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

marketing operationsbudget managementimage editingreport preparationprogram metricsanalyticsinventory managementcompliance managementdashboard creationprogram support

Soft Skills

organizational skillsattention to detailtime managementcommunicationcollaborationsolutions-oriented mindsetability to manage multiple prioritiesfast-paced environment adaptability

Certifications

Bachelor’s degree in MarketingBachelor’s degree in BusinessBachelor’s degree in Communications