Executive Administrative Assistant – Actuarial Department
Equitable
full-time
Posted on:
Location Type: Hybrid
Location: New York City • New York • United States
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Salary
💰 $75,000 - $104,000 per year
About the role
- Manage complex, high-volume calendar for the Senior Actuarial Leadership Team.
- Coordinate meeting logistics, including agenda preparation, material distribution, action-item tracking, and follow-up documentation.
- Manage end-to-end expense administration for Chief Actuary and Senior Actuarial Leadership Team.
- Review expenses for accuracy, proper documentation, and compliance with company policies prior to submission.
- Prepare, edit, and format actuarial and financial correspondence, presentations, reports, and related materials.
- Maintain electronic files and records in accordance with company policies and regulatory requirements.
- Assist in compiling information for management reports, audits, and leadership reviews as requested by Senior Actuarial Leadership Team.
- Support adherence to internal controls, compliance standards, and record-retention requirements.
- Support Actuarial office operations by coordinating administrative systems, tools, and supplies.
- Anticipate administrative needs and proactively support leadership and team priorities.
Requirements
- 7+ years of executive administrative experience supporting C-suite and/or senior executives, ideally in financial services, insurance, and/or banking.
- Proficiency in Microsoft 365 (Outlook, Teams, Excel, PowerPoint, Word).
- Ability to manage multiple priorities with accuracy and attention to detail.
- Demonstrated ability to handle confidential information with discretion.
- High degree of professionalism, judgment, and problem‑solving capability.
- Experience supporting actuarial, finance, and/or risk leaders.
- Familiarity with actuarial terminology, regulatory reporting cycles, or financial planning processes.
Benefits
- medical
- dental
- vision
- 401(k) plan
- paid time off
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementexpense administrationdocument preparationreportingdata compilationaction-item trackingrecord retentioncompliance reviewagenda preparationfinancial correspondence
Soft Skills
attention to detaildiscretionprofessionalismjudgmentproblem-solvingorganizational skillsproactive supportcommunicationmultitaskinganticipation of needs