Equinix

Executive Assistant

Equinix

full-time

Posted on:

Location Type: Hybrid

Location: Ashburn • Florida • Illinois • United States

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Salary

💰 $77,000 - $115,600 per year

About the role

  • Manage a demanding and dynamic calendar across multiple time zones, ensuring optimal prioritization and conflict resolution
  • Coordinate complex domestic and international travel, including itineraries, logistics, and expense reconciliation
  • Serve as a gatekeeper and liaison, ensuring the SVP is well-prepared for meetings and engagements
  • Plan, organize, and execute meetings, strategic events, and team offsites
  • Prepare meeting materials including agendas, presentations, and briefing documents
  • Attend meetings, capture notes, and ensure timely follow-up on action items
  • Draft, edit, and proofread high-level communications, presentations, and reports
  • Handle sensitive and confidential information with discretion and professionalism
  • Act as the point of contact between the SVP and internal/external stakeholders
  • Coordinate and support special projects and department-wide initiatives with minimal oversight
  • Manage global communications distribution lists and assist with internal communications
  • Prepare and review expense reports, ensuring compliance with company policies
  • Manage purchase orders, facilitate invoice approvals, and track expenditures
  • Identify opportunities to optimize costs for travel and events

Requirements

  • 3+ years supporting senior executives in a global corporate environment
  • Proven experience managing complex calendars, travel, and events
  • Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Word, Excel); experience with Teams, SharePoint, and procurement tools (Coupa) preferred
  • Exceptional organizational and time management skills with strong attention to detail
  • Ability to prioritize and adapt quickly in a high-energy, fast-paced environment
  • Strong interpersonal and communication skills, both written and verbal
  • High level of discretion and integrity in handling confidential information
  • Customer-focused mindset with a commitment to service excellence.
  • Bachelor’s degree or equivalent experience preferred.
Benefits
  • Insurance: You may enroll in health, life, disability and voluntary plans that are designed for you and your eligible family members.
  • Retirement: You and Equinix may contribute to a retirement plan to help you plan for your financial future.
  • Paid Time Off (PTO) and Paid Holidays: You will receive an accrued amount of PTO each pay period along with various paid holidays for you to rest and recharge.
  • Employee Assistance Program: An Employee Assistance program is available to all employees.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementtravel coordinationevent planningexpense reconciliationdrafting communicationsediting documentsproofreadingmeeting preparationnote-takingcost optimization
Soft Skills
organizational skillstime managementattention to detailadaptabilityinterpersonal skillscommunication skillsdiscretionintegritycustomer-focused mindsetservice excellence