HR Assistant Specialist
Engenious
contract
Posted on:
Location Type: Remote
Location: United States
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About the role
- Assist with recruitment coordination, including monitoring open positions and tracking hiring progress.
- Maintain accurate status updates for open roles and support communication with hiring managers and recruiters.
- Support scheduling of interviews and candidate coordination as needed.
- Create and configure BambooHR profiles for all new hires and contractors.
- Send HR documentation (contracts, NDAs, IP assignments, policies) via BambooHR for electronic signature and ensure timely completion.
- Request system and tool access for new hires and provide clear login instructions prior to their start date.
- Coordinate HR onboarding sessions and facilitate introductions with internal teams and/or client stakeholders.
- Schedule trial-period check-in meetings (typically after 2 months) with contractors.
- Collect and document feedback from both managers and contractors.
- Flag any concerns or follow-ups to HR leadership in a timely manner.
- Support offboarding processes by ensuring: System and tool access is revoked, company equipment is returned, exit documentation is completed and properly recorded.
- Coordinate with IT, Finance, and managers to ensure a smooth and compliant offboarding process.
Requirements
- Previous experience in an HR, People Operations, or administrative role is preferred.
- Familiarity with HRIS systems (BambooHR experience is a strong plus).
- Strong organizational and time-management skills with attention to detail.
- Excellent written and verbal communication skills.
- Ability to handle sensitive information with discretion and confidentiality.
- Comfortable working with remote and international teams.
- Fluent English
Benefits
- Opportunity to grow with a young and fast-developing company.
- Paid Vacation/PTO
- Company Holidays
- Medical and Recreational Bonus
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Soft Skills
organizational skillstime-management skillsattention to detailwritten communication skillsverbal communication skillsdiscretionconfidentialityteam collaboration