Engaged HR Inc.

Procurement

• Collaborate with the Procurement team to lead, design, implement, and evaluate Food Banks Canada programs, ensuring alignment with organizational goals and responsiveness to network needs
• Lead specific programs and program related deliverables for internal and external stakeholders, ensuring effective execution and impact
• Collaborate with Procurement team, lead, design, and deliver program communications to the network, enhancing awareness, engagement and participation in procurement initiatives
• For assigned programs, lead the full purchasing cycle, including; product sourcing, negotiations, creating purchase orders, coordinating with vendors, managing invoicing and invoice tracking to ensure timely and accurate financial reconciliation
• Collaborate effectively to cultivate strong vendor and donor relations as well as maintaining relationships through regular stewardship and recognition
• Work alongside the Procurement team and the Project and Evaluations team to develop and execute program evaluations
• Ensure data collection and administrative workflows follow best practices to support timely reporting, maintaining high standards of data quality and integrity
• Serve as a key point of contact for vendors, donors and the network providing consultation, ongoing support, technical assistance and leading the creation and distribution of program resources
• Maintain and optimize program technology, ensuring platforms and information are current and accurate, and effectively support program operations
• Collaborate cross-functionally with other Food Bank Canada teams to support integrated program delivery and shared goals
• Other duties as assigned

Food Procurement Officer

• Administrative support for all Food Banks Canada programs, including, but not limited to: Collaborate with Procurement Team to assist with the execution and evaluation of Food Banks Canada programs, vendor and network strategies ensuring alignment with organizational goals and responsiveness to network needs
• Support with the collection, coordination, and management of program data to ensure accurate internal and external reporting
• Maintain program record keeping including the creation and approval of purchase orders, invoice reconciliation, tracking and payment
• Support vendors and donors with program specific guidance
• In collaboration with the Officer, Food Procurement, assist with execution of program communications to the network, enhancing awareness, engagement, and participation in procurement initiatives
• Act as a resource for vendors, donors, and the food bank network, including program consultation and onboarding, technical assistance, and developing, maintaining, and disseminating resources
• Maintain program technology such as websites, ordering portals, inventory management platforms, etc., to ensure all information is up-to-date and accurate
• Work closely with the Donor Stewardship team to ensure the needs of vendors and donors are incorporated into stewardship plans and executed accordingly
• Liaise with donors, vendors and the food bank network to execute requests for donor stewardship assets, including logo or testimonial approval, picture and testimonial collection, social media requests, etc
• Other duties as assigned

Food Procurement Coordinator

Supply Chain

• Review and process student applications for designated or assigned regions
• Proactively cross-check all data entry to ensure data integrity
• Complete data entry in database related to client, host, and student information following CHN protocols
• Manage individual and group arrival and departure logistics and adjust plans as required
• Provide operational support: data entry, uploading documents, reservation management
• Document communications and actions in the database
• Assist with program administration: letters to partners, insurance registration, organizing airport transfers, documenting flights
• Review and respond to external requests (agents, natural parents, school partners), documenting requests and responses
• Communicate with partners timely following CHN standard operating procedures
• Inform colleagues and external partners about program, reservation and logistics changes
• Communicate student arrival and departure logistics with all relevant CHN partners
• Collaborate with Placement Coordinators and Relationship Managers to prioritize and process relocations and respites
• Serve as subject matter expert for assigned regions' program requirements

Student Registration and Logistics Coordinator

Marketing

• Support the Marketing Team in the development and implementation of campaigns and promotions
• Support the development, production, and distribution of on-brand digital and traditional creative assets, collateral, and content across a range of channels
• Manage project timelines to ensure deliverables and assets are delivered to partners and suppliers on time
• Support the execution of TR’s social media and content activities, including creating and scheduling content (e.g. videos, images, posts), monitoring engagement, and assisting with day-to-day channel management under the direction of the Manager, Marketing
• Draft, review and update TR collateral, such as guides, brochures, and itineraries
• Coordinate the production and distribution of collateral as required
• Contribute to the maintenance and management of the Digital Asset Management system (DAMS)
• Assist the marketing team with general budget and accounting-related duties, such as setting up POs, processing invoices and team expenses

Food Procurement Officer

Food Procurement Coordinator

Student Registration and Logistics Coordinator

Marketing Coordinator