Operations Administrator
EnerStar Solutions
full-time
Posted on:
Location Type: Remote
Location: Colorado • United States
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Salary
💰 $21 - $26 per hour
About the role
- Prioritize safety in all tasks and comply with company and client safety protocols
- Champion EnerStar Core Values in all professional activities along with the Finance & Administration Team Charter
- Create purchase orders as requested
- Coordinating customer tickets with through various portals (Email, Open Ticket, etc.) for approval with company men
- Assisting with asset inventory control documentation
- Assist with month end closing to be completed by the 9th of each month
- Ensure all tickets are closed as required satisfying reporting requirements
- Code and approve all vendor invoices for monthly reporting (3rd party invoice reconciliation)
- Communicate effectively with Divisional Managers and Operations staff as needed
- Consistently meet and exceed deadlines
- Manage relationships with both vendors and customers
- Match invoices to expected costs and investigate discrepancies both internally and with vendors
- Ensure timely, complete receipt of information from customers for ticketing and advise appropriate team members (Operations, Sales, etc.) when additional information is needed
- Serve as the primary point of contact for ticketing (customer billing) in the division
- Participate in other relevant tasks as required and assigned
- Travel: The individual in this role should be able and willing to travel as required by EnerStar.
Requirements
- Minimum 2 years of experience in similar administrative position
- Experience within the Oil & Gas industry is considered an asset
- Strong knowledge of MS Excel, Windows, & MS Office Suite
- Knowledge of accounting terms such as accrual, profit margin, and 3rd party
- Attention to details, accuracy and strong organizational and problem solving skills
- Ability to multi-task and effectively manage time to meet required deadlines
- Great written and verbal communication skills
- Ability to interact independently, cooperatively and professionally with all stakeholders
- Strong focus on safety and quality of work and environmental awareness
- Flexibility and adaptability
Benefits
- 401(k) matching
- Dental insurance
- Health insurance
- Vision insurance
- AD&D insurance
- Life insurance
- Employee assistance program
- Referral program
- Paid time off, including holidays
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
invoice reconciliationpurchase order creationasset inventory controlmonth end closingvendor invoice codingticketing managementaccounting terms knowledge
Soft Skills
attention to detailorganizational skillsproblem solvingtime managementwritten communicationverbal communicationinterpersonal skillsflexibilityadaptability