Empower Project

Operations

• Own the execution of Empower Project’s operational systems, ensuring that finance, HR, compliance, and administrative functions are reliable, timely, and well-documented.
• Work closely with the Executive Director to operationalize organizational priorities, budgets and timelines.
• Develop, document, and enforce clear operational processes and internal controls across teams.
• Identify gaps, risks, and inefficiencies in existing systems and implement practical solutions.
• Maintain organizational calendars, deadlines, and compliance timelines, particularly during election cycles.
• Oversee human resources administration, payroll, and benefits in partnership with internal staff and external HR consultants.
• Ensure compliance with federal, state, and local employment laws and best practices.
• Regularly assess personnel policies and practices, identifying inefficiencies and implementing improvements.
• Lead operational planning and compliance for large-scale hiring of temporary field staff during election cycles, including coordination with legal, HR, and vendor partners.
• Support managers and staff by resolving complex HR and personnel issues with sound judgment and care.
• Personally oversee budgeting, forecasting and cash flow management across multiple entities.
• Review and approve financial transactions, ensuring accuracy, proper documentation, and adherence to budget guidelines.
• Work directly with the bookkeeping team to reconcile accounts, review monthly financials, and resolve discrepancies.
• Prepare and deliver clear financial reports for leadership, board members, and funders.
• Monitor spending in real time and flag risks, overruns, or cash constraints early.
• Coordinate closely with legal and compliance partners to ensure timely and accurate campaign finance, tax, and regulatory reporting, including 24-hour and rapid-turnaround filings.
• Maintain strong internal controls and audit-ready systems at all times.
• Manage relationships with external consultants, legal counsel, financial partners, and vendors.
• Ensure operational systems are scalable, efficient, and aligned with organizational values.
• Oversee banking activity, cash management, and financial workflows to ensure accuracy and timeliness.

Operations Director