EMIL Group

Executive Assistant

EMIL Group

full-time

Posted on:

Location Type: Hybrid

Location: Berlin • Germany

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About the role

  • Email management: You keep the CEOs' inboxes organized and under control
  • Calendar & priority management: You manage the calendars of both CEOs end-to-end
  • Communication hub: You act as the central point of contact between executive management, the team, investors and external partners
  • Meeting & event coordination: You organize internal and external meetings, offsites and workshops
  • Travel management: You plan and coordinate business travel
  • Operational support: You handle administrative and operational tasks in day-to-day business
  • Project support: You assist with strategic initiatives
  • Information management: You ensure that information is structured, accessible, and available at the right time and place

Requirements

  • Several years of experience as an Executive Assistant, Personal Assistant, or in a comparable role
  • Strong organizational skills and a keen sense of priorities
  • Good commercial/business understanding
  • High level of discretion, trustworthiness and personal accountability
  • Proactive, solution-oriented working style
  • Excellent communication skills in German and English
  • Ability to maintain an overview in dynamic, fast-paced environments
  • Confident user of common tools (Google Workspace / MS Office, calendar tools, etc.)
Benefits
  • 30 days of annual leave; additionally, you get half a day off on Dec 24 and Dec 31
  • A personal learning & development budget of at least €500 (possibly more)
  • Exciting internal development opportunities thanks to a structured role-development model, regular feedback cycles, and performance reviews
  • Company subsidy for an Urban Sports Club membership
  • A highly subsidized company pension scheme
  • A VSOP (Virtual Stock Option Plan) program that lets employees share in the company's success
  • Modern hardware — you can choose Windows or macOS
  • Weekly company lunches and a well-stocked snack bar
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Soft Skills
organizational skillscommercial understandingdiscretiontrustworthinesspersonal accountabilityproactive working stylesolution-orientedexcellent communication skillsability to maintain overviewadaptability