Events and Volunteer Coordinator
Brasenose College, Oxford
Job Level
Senior
About the role
- Providing administrative support to the Vice President, Directors and Managers, including calendar management, scheduling appointments, and coordinating meetings.
- Managing travel logistics, hotel arrangements, visa applications and related requirements for local team and overseas guests.
- Preparing and editing documents, reports with accuracy and confidentiality, while maintaining well-organized and up-to-date records for easy retrieval and confidentiality.
- Supporting the planning and execution of company events, meetings, and conferences, and ensuring smooth logistics coordination.
- Managing office supplies and inventory, placing orders and maintaining adequate stock levels to ensure a well-equipped office environment
- Other ad hoc administrative tasks assigned.
Requirements
- Minimum 5 years of experience as an Administrative Secretary, Executive Assistant, or in a similar administrative support role.
- Ability to travel between two manufacturing sites (Pandan Crescent and Gul Road).
- Strong organizing, multitasking and time management abilities (prioritize tasks and meet deadlines).
- Good interpersonal and communication skills, with the ability to manage sensitive and confidential matters discreetly.
- Meticulous, proactive and systematic.
- GCE A Level or Diploma in Business Administration, Office Management or a related field. (preferred).
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook). (preferred).
