Paid Search Account Executive
Incubeta
Office Operations Assistant
EliseAI
full-time
Posted on:
Origin: • 🇺🇸 United States • New York
Visit company websiteSalary
💰 $20 - $30 per hour
Job Level
Mid-LevelSenior
Tech Stack
Assembly
About the role
- Oversee daily office operations, including workspace organization, seating chart management, and upkeep of conference rooms and common areas
- Collaborate with People Ops and IT to set up desks and equipment for new hires
- Coordinate seating assignments and desk moves for new hires and internal transfers with team managers
- Ensure storage spaces and common areas are organized and functional
- Monitor cleanliness and maintenance needs and coordinate repairs with vendors
- Serve as the primary in-person support resource for employees and visitors, providing wayfinding, hospitality, and general assistance
- Own keycard lifecycle: issuing, deactivating, and tracking employee and visitor access
- Handle packages, deliveries, shipping, and office equipment and resource requests
- Support setup and organization of daily group lunch order through Grubhub Corporate
- Support leadership in ordering and setting up new office furniture and coordinating repairs
- Stock and monitor supply levels, maintain an inventory list, and place timely orders including kitchen supplies
- Support vendors while onsite, ensuring proper access and adherence to protocols
- Coordinate travel for employees and guests, including booking flights, hotels, and local transportation
- Assist with ordering meals or catering for meetings, training, and team events
- Support logistics for visiting candidates, vendors, and executives
- Support office moves, seating changes, space reconfigurations, and basic maintenance tasks such as assembling furniture, organizing storage, and restocking supplies
- Support setup and teardown for office events and team activities and handle ad hoc cross-functional office needs
Requirements
- Strong organizational skills with attention to detail
- Ability to manage multiple tasks and prioritize effectively in a fast-paced environment
- Strong communication and interpersonal skills for working with employees, vendors, and visitors
- Problem-solving mindset with a proactive, hands-on approach
- Basic technical aptitude for furniture assembly, office equipment, and access systems
- Ability to manage travel logistics and food ordering with accuracy and efficiency
- Ability to perform manual labor, including occasional heavy lifting
- Timely and consistent attendance
- Completes tasks efficiently and accurately with minimal supervision
- Approachable, friendly, and team-oriented
- Willingness to work in person at our office 5 days a week
- Application asks about legal work authorization and visa sponsorship (U.S. work authorization may be required)
