Executive Assistant
elearnio
full-time
Posted on:
Location Type: Hybrid
Location: Berlin • Germany
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About the role
- You will support our management in all organizational and administrative matters, ensuring they can focus on the essentials.
- You act as the central interface and maintain oversight of all important appointments, projects, and processes.
- Finance & Accounting: Preparation of invoices, preliminary bookkeeping, and support in collaboration with the tax advisor.
- Project Management: Coordination and tracking of projects, preparation of meetings, and documentation.
- HR Administration: Support with onboarding, contract management, and general HR processes.
- Office & Calendar Management: Maintenance of calendars, organization of appointments, travel planning and arrangements.
- Meeting Support: Preparation and follow-up of meetings, creation of agendas and minutes.
Requirements
- Completed commercial vocational training or an equivalent qualification
- Several years of professional experience in a comparable position, ideally in a dynamic company environment
- Very good knowledge of MS Office / Google Workspace and common tools (e.g., accounting software)
- Excellent organizational skills, reliability, and a structured, proactive way of working
- Strong communication skills and discretion when handling confidential information
- Business-fluent German and English, both written and spoken.
Benefits
- A responsible position with scope to shape the role in a growing company
- Direct collaboration with management and insight into all areas of the company
- Flexible working hours and the possibility to work from home (by arrangement)
- A motivated team and an open corporate culture
- Attractive compensation and development opportunities
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
invoice preparationpreliminary bookkeepingproject coordinationHR administrationcontract managementcalendar managementmeeting documentationtravel planning
Soft Skills
organizational skillsreliabilityproactive workingcommunication skillsdiscretion
Certifications
commercial vocational trainingequivalent qualification