Ehvert Mission Critical

Operations Coordinator

Ehvert Mission Critical

full-time

Posted on:

Location Type: Remote

Location: Ukraine

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About the role

  • Support project scheduling updates and milestone progress reporting, mainly by uploading updates from Primavera P6 or MS Project into Procore.
  • Configure and manage Procore project structure, workflows, cost codes, permissions, and templates 80% of the time.
  • Organize Procore items by owner and proactively follow up with team members to maintain consistent administrative workflows.
  • Develop and maintain internal Procore and project management process expertise to add long-term organizational value.
  • Maintain project cost tracking, invoice logs, and committed/forecast expenditures.
  • Collect, reconcile, and report labor hours and resource usage.
  • Manage change orders between trades, vendors, and clients, including pricing and documentation.
  • Oversee document control for RFIs, submittals, drawings, contracts, addenda, and revisions, ensuring all documentation is complete and submitted on schedule.
  • Respond to contractor and subcontractor requests for project status updates and related reporting.
  • Support multiple projects as capacity and training allow.
  • Create weekly/monthly reporting dashboards for internal/external stakeholders.
  • Support project risk and variance tracking to alert PMs of developing issues.

Requirements

  • 3-7+ years’ experience in project controls within construction or engineering.
  • Strong proficiency in Procore (setup and daily operations).
  • Project Management module, Financials, Document management, Change orders, General admin workflows
  • Familiarity with Procore in legal workflows is a plus
  • Understanding of construction management processes and engineering documentation.
  • Proficiency with Excel, Asana, P6, and general reporting tools.
  • Ability to manage documentation-heavy tasks with high accuracy and strong organizational skills
  • Ability to learn quickly, adapt to new systems, and improve processes.
  • Excellent communication, organization, and follow-through.
  • Comfortable working in a fast-paced and remote environment
  • Ability to collaborate with PMs, engineering teams, field staff, legal teams, accounting teams, sub-contractors and clients.
Benefits
  • Experience in a high-tech industry within an international company
  • Engaging positions on unique, cutting-edge data center projects
  • Comprehensive training and professional development opportunities
  • Supportive management and a dream team
  • Opportunity to build your career
  • Competitive hourly rate in USD
  • Transparent payment system
  • Ability to collaborate remotely
  • Equipment for work (Starlink terminal, Ecoflow power station, other)
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
project controlsProcorePrimavera P6MS ProjectExcelAsanareporting toolscost trackingchange ordersdocument control
Soft Skills
organizational skillscommunicationfollow-throughadaptabilitycollaborationaccuracytime managementproblem-solvingproactive follow-uplearning agility